IAOA Wiki - User contributions [en]

IAOA Assembly 2024 11

2024-12-20T16:42:10Z

Floebe: /* 2023 Financial Report: Approval */ Ballot result added

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Wed, Dec 11   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* Wed, Dec 18   <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Dec 10   <del>Nov 17</del>
* Assembly (as electronic ballot only): Dec 11-18   <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==


=== Ballot Item: [https://iaoa.org/wp-content/uploads/2024/12/annual-report-iaoa-ch-20240603_short.pdf IAOA Financial Report 2023] ===
The minor part of the ballot concerns the IAOA Financial Report 2023.

=== Informative: [https://iaoa.org/wp-content/uploads/2024/12/auditors-report-iaoa-ch-20240705.pdf Auditors Report 2023] ===
After preparation, the Financial Report and the underlying books have been checked by the Board of Auditors, reporting positively on 05 July 2024.

=== Ballot Result ===
The 2023 Financial Report of IAOA was approved by the membership. 
Out of 26 voters on this ballot, 23 voted "Yes" for approval, nobody (0) voted "No" and 3 abstained.

= EC Election (major part of the Assembly) =

== Election schedule ==

* [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001142.html Announcement] (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion:
*** opens: Nov 06
*** closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
*** reopens: Dec 03
*** Nomination closes: Dec 08
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del>Dec 09 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 10
* Election
** '''Ballot opens: 00:01, Dec 11 <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, Dec 18 <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 21

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (fully optional, not required):
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate may start campaigning activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* <del>Candidates are encouraged to make position statements and plans they have if elected to the EC.</del>   In 2024, due to extensive prolongations of the nomination phase, there is little time for potential campaigning, thus the encouragement for position statements is suspended this year.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President OR the Secretary/ies < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (that are not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)
[state as of Dec 10, 2024, 02:00 UTC]

* current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.308, held on Nov 04, 2024
** nominees:
*** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
*** '''Oliver Kutz''' (Free University of Bolzano, Italy)
*** '''Frank Loebe''' (Leipzig University, Germany)
*** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
*** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
*** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** nominator: Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001147.html message 1147]):
** seconders: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001148.html msg 1148]), John Bateman ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001149.html msg 1149]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151]), Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001154.html msg 1154], [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001166.html msg 1166])
* new nominees
** '''Fabricio Henrique Rodrigues''' (Federal University of Rio Grande do Sul, Porto Allegre, Brazil) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001159.html msg 1159])
*** nominator: Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151])
*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156])
** <del>Giacomo de Colle</del> (University of Buffalo, New York, USA)
*** not currently eligible
** '''James L. Logan''' (Ontogenesis Solutions, Herndon, Virginia, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001165.html msg 1165])
*** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001161.html msg 1161])*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001162.html msg 1162]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001163.html msg 1163]), Mike Bennett ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001164.html msg 1164]), Melinda Hodkiewicz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001167.html msg 1167]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001169.html msg 1169])
** '''John Beverley''' (University of Buffalo, New York, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001178.html msg 1178])
*** nominator: Fabian Neuhaus ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001175.html msg 1175])
*** seconders: Janna Hastings ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001176.html msg 1176]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001177.html msg 1177]), Jim Logan ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001180.html msg 1180]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])
** '''Asiyah Yu Lin''' (Axle Informatics, Bethesda, Maryland, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001187.html msg 1187])
*** nominator: Avi Shaked ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001185.html msg 1185])
*** seconder: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])


== EC Candidates ==

(in alphabetic order by surname)


* [https://johnbeverley.com/ John Beverley] (University of Buffalo, New York, USA)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, Maine, USA)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [https://www.linkedin.com/in/dryulin Asiyah Yu Lin] (Axle Informatics, Bethesda, Maryland, USA)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (Leipzig University, Germany)
* [https://www.linkedin.com/in/jllogan James L. Logan] (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* [https://www.hf.uio.no/ifikk/english/people/aca/philosophy/temporary/guendalr/ Guendalina Righetti] (University of Oslo, Norway)
* [https://br.linkedin.com/in/fabr%C3%ADcio-henrique-rodrigues-26685015 Fabricio Henrique Rodrigues] (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)


== Election Results ==



85 voters gave a total of 390 preferences (0 abstained)

The newly elected members for the next period of office for the IAOA Executive Council are: 
[alphabetically by surname]

* John Beverley (University of Buffalo, New York, USA)
* Oliver Kutz (Free University of Bolzano, Italy)
* Asiyah Yu Lin (Axle Informatics, Bethesda, Maryland, USA)
* Frank Loebe (Leipzig University, Germany)
* James L. Logan (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* Guendalina Righetti (University of Oslo, Norway)
* Fabricio Henrique Rodrigues (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* Tiago Prince Sales (University of Twente, The Netherlands)
* Emilio Sanfilippo (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-20T16:36:49Z

Floebe: /* Election Results */ formatting changes & moved FR approval statement up to FR section

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Wed, Dec 11   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* Wed, Dec 18   <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Dec 10   <del>Nov 17</del>
* Assembly (as electronic ballot only): Dec 11-18   <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==


=== Ballot Item: [https://iaoa.org/wp-content/uploads/2024/12/annual-report-iaoa-ch-20240603_short.pdf IAOA Financial Report 2023] ===
The minor part of the ballot concerns the IAOA Financial Report 2023.

=== Informative: [https://iaoa.org/wp-content/uploads/2024/12/auditors-report-iaoa-ch-20240705.pdf Auditors Report 2023] ===
After preparation, the Financial Report and the underlying books have been checked by the Board of Auditors, reporting positively on 05 July 2024.

= EC Election (major part of the Assembly) =

== Election schedule ==

* [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001142.html Announcement] (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion:
*** opens: Nov 06
*** closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
*** reopens: Dec 03
*** Nomination closes: Dec 08
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del>Dec 09 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 10
* Election
** '''Ballot opens: 00:01, Dec 11 <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, Dec 18 <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 21

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (fully optional, not required):
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate may start campaigning activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* <del>Candidates are encouraged to make position statements and plans they have if elected to the EC.</del>   In 2024, due to extensive prolongations of the nomination phase, there is little time for potential campaigning, thus the encouragement for position statements is suspended this year.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President OR the Secretary/ies < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (that are not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)
[state as of Dec 10, 2024, 02:00 UTC]

* current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.308, held on Nov 04, 2024
** nominees:
*** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
*** '''Oliver Kutz''' (Free University of Bolzano, Italy)
*** '''Frank Loebe''' (Leipzig University, Germany)
*** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
*** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
*** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** nominator: Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001147.html message 1147]):
** seconders: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001148.html msg 1148]), John Bateman ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001149.html msg 1149]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151]), Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001154.html msg 1154], [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001166.html msg 1166])
* new nominees
** '''Fabricio Henrique Rodrigues''' (Federal University of Rio Grande do Sul, Porto Allegre, Brazil) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001159.html msg 1159])
*** nominator: Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151])
*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156])
** <del>Giacomo de Colle</del> (University of Buffalo, New York, USA)
*** not currently eligible
** '''James L. Logan''' (Ontogenesis Solutions, Herndon, Virginia, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001165.html msg 1165])
*** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001161.html msg 1161])*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001162.html msg 1162]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001163.html msg 1163]), Mike Bennett ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001164.html msg 1164]), Melinda Hodkiewicz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001167.html msg 1167]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001169.html msg 1169])
** '''John Beverley''' (University of Buffalo, New York, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001178.html msg 1178])
*** nominator: Fabian Neuhaus ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001175.html msg 1175])
*** seconders: Janna Hastings ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001176.html msg 1176]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001177.html msg 1177]), Jim Logan ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001180.html msg 1180]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])
** '''Asiyah Yu Lin''' (Axle Informatics, Bethesda, Maryland, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001187.html msg 1187])
*** nominator: Avi Shaked ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001185.html msg 1185])
*** seconder: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])


== EC Candidates ==

(in alphabetic order by surname)


* [https://johnbeverley.com/ John Beverley] (University of Buffalo, New York, USA)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, Maine, USA)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [https://www.linkedin.com/in/dryulin Asiyah Yu Lin] (Axle Informatics, Bethesda, Maryland, USA)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (Leipzig University, Germany)
* [https://www.linkedin.com/in/jllogan James L. Logan] (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* [https://www.hf.uio.no/ifikk/english/people/aca/philosophy/temporary/guendalr/ Guendalina Righetti] (University of Oslo, Norway)
* [https://br.linkedin.com/in/fabr%C3%ADcio-henrique-rodrigues-26685015 Fabricio Henrique Rodrigues] (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)


== Election Results ==



85 voters gave a total of 390 preferences (0 abstained)

The newly elected members for the next period of office for the IAOA Executive Council are: 
[alphabetically by surname]

* John Beverley (University of Buffalo, New York, USA)
* Oliver Kutz (Free University of Bolzano, Italy)
* Asiyah Yu Lin (Axle Informatics, Bethesda, Maryland, USA)
* Frank Loebe (Leipzig University, Germany)
* James L. Logan (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* Guendalina Righetti (University of Oslo, Norway)
* Fabricio Henrique Rodrigues (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* Tiago Prince Sales (University of Twente, The Netherlands)
* Emilio Sanfilippo (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-20T16:34:16Z

Floebe: /* Ballot Results */ added

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Wed, Dec 11   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* Wed, Dec 18   <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Dec 10   <del>Nov 17</del>
* Assembly (as electronic ballot only): Dec 11-18   <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==


=== Ballot Item: [https://iaoa.org/wp-content/uploads/2024/12/annual-report-iaoa-ch-20240603_short.pdf IAOA Financial Report 2023] ===
The minor part of the ballot concerns the IAOA Financial Report 2023.

=== Informative: [https://iaoa.org/wp-content/uploads/2024/12/auditors-report-iaoa-ch-20240705.pdf Auditors Report 2023] ===
After preparation, the Financial Report and the underlying books have been checked by the Board of Auditors, reporting positively on 05 July 2024.

= EC Election (major part of the Assembly) =

== Election schedule ==

* [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001142.html Announcement] (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion:
*** opens: Nov 06
*** closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
*** reopens: Dec 03
*** Nomination closes: Dec 08
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del>Dec 09 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 10
* Election
** '''Ballot opens: 00:01, Dec 11 <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, Dec 18 <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 21

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (fully optional, not required):
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate may start campaigning activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* <del>Candidates are encouraged to make position statements and plans they have if elected to the EC.</del>   In 2024, due to extensive prolongations of the nomination phase, there is little time for potential campaigning, thus the encouragement for position statements is suspended this year.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President OR the Secretary/ies < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (that are not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)
[state as of Dec 10, 2024, 02:00 UTC]

* current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.308, held on Nov 04, 2024
** nominees:
*** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
*** '''Oliver Kutz''' (Free University of Bolzano, Italy)
*** '''Frank Loebe''' (Leipzig University, Germany)
*** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
*** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
*** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** nominator: Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001147.html message 1147]):
** seconders: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001148.html msg 1148]), John Bateman ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001149.html msg 1149]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151]), Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001154.html msg 1154], [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001166.html msg 1166])
* new nominees
** '''Fabricio Henrique Rodrigues''' (Federal University of Rio Grande do Sul, Porto Allegre, Brazil) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001159.html msg 1159])
*** nominator: Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151])
*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156])
** <del>Giacomo de Colle</del> (University of Buffalo, New York, USA)
*** not currently eligible
** '''James L. Logan''' (Ontogenesis Solutions, Herndon, Virginia, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001165.html msg 1165])
*** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001161.html msg 1161])*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001162.html msg 1162]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001163.html msg 1163]), Mike Bennett ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001164.html msg 1164]), Melinda Hodkiewicz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001167.html msg 1167]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001169.html msg 1169])
** '''John Beverley''' (University of Buffalo, New York, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001178.html msg 1178])
*** nominator: Fabian Neuhaus ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001175.html msg 1175])
*** seconders: Janna Hastings ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001176.html msg 1176]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001177.html msg 1177]), Jim Logan ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001180.html msg 1180]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])
** '''Asiyah Yu Lin''' (Axle Informatics, Bethesda, Maryland, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001187.html msg 1187])
*** nominator: Avi Shaked ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001185.html msg 1185])
*** seconder: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])


== EC Candidates ==

(in alphabetic order by surname)


* [https://johnbeverley.com/ John Beverley] (University of Buffalo, New York, USA)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, Maine, USA)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [https://www.linkedin.com/in/dryulin Asiyah Yu Lin] (Axle Informatics, Bethesda, Maryland, USA)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (Leipzig University, Germany)
* [https://www.linkedin.com/in/jllogan James L. Logan] (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* [https://www.hf.uio.no/ifikk/english/people/aca/philosophy/temporary/guendalr/ Guendalina Righetti] (University of Oslo, Norway)
* [https://br.linkedin.com/in/fabr%C3%ADcio-henrique-rodrigues-26685015 Fabricio Henrique Rodrigues] (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)


== Ballot Results ==



In the EC election, 85 voters gave a total of 390 preferences (0 abstained)

The newly elected members for the next period of office for the IAOA Executive Council are [alphabetically by surname]:

* John Beverley (University of Buffalo, New York, USA)
* Oliver Kutz (Free University of Bolzano, Italy)
* Asiyah Yu Lin (Axle Informatics, Bethesda, Maryland, USA)
* Frank Loebe (Leipzig University, Germany)
* James L. Logan (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* Guendalina Righetti (University of Oslo, Norway)
* Fabricio Henrique Rodrigues (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* Tiago Prince Sales (University of Twente, The Netherlands)
* Emilio Sanfilippo (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

Moreover, the 2023 Financial Report of IAOA was accepted. Out of 26 voters on this ballot, 23 voted "Yes" and 3 abstained.

----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-10T03:12:28Z

Floebe: FinReport ballot items linked

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Wed, Dec 11   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* Wed, Dec 18   <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Dec 10   <del>Nov 17</del>
* Assembly (as electronic ballot only): Dec 11-18   <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==


=== Ballot Item: [https://iaoa.org/wp-content/uploads/2024/12/annual-report-iaoa-ch-20240603_short.pdf IAOA Financial Report 2023] ===
The minor part of the ballot concerns the IAOA Financial Report 2023.

=== Informative: [https://iaoa.org/wp-content/uploads/2024/12/auditors-report-iaoa-ch-20240705.pdf Auditors Report 2023] ===
After preparation, the Financial Report and the underlying books have been checked by the Board of Auditors, reporting positively on 05 July 2024.

= EC Election (major part of the Assembly) =

== Election schedule ==

* [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001142.html Announcement] (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion:
*** opens: Nov 06
*** closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
*** reopens: Dec 03
*** Nomination closes: Dec 08
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del>Dec 09 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 10
* Election
** '''Ballot opens: 00:01, Dec 11 <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, Dec 18 <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 21

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (fully optional, not required):
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate may start campaigning activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* <del>Candidates are encouraged to make position statements and plans they have if elected to the EC.</del>   In 2024, due to extensive prolongations of the nomination phase, there is little time for potential campaigning, thus the encouragement for position statements is suspended this year.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President OR the Secretary/ies < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (that are not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)
[state as of Dec 10, 2024, 02:00 UTC]

* current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.308, held on Nov 04, 2024
** nominees:
*** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
*** '''Oliver Kutz''' (Free University of Bolzano, Italy)
*** '''Frank Loebe''' (Leipzig University, Germany)
*** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
*** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
*** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** nominator: Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001147.html message 1147]):
** seconders: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001148.html msg 1148]), John Bateman ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001149.html msg 1149]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151]), Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001154.html msg 1154], [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001166.html msg 1166])
* new nominees
** '''Fabricio Henrique Rodrigues''' (Federal University of Rio Grande do Sul, Porto Allegre, Brazil) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001159.html msg 1159])
*** nominator: Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151])
*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156])
** <del>Giacomo de Colle</del> (University of Buffalo, New York, USA)
*** not currently eligible
** '''James L. Logan''' (Ontogenesis Solutions, Herndon, Virginia, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001165.html msg 1165])
*** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001161.html msg 1161])*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001162.html msg 1162]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001163.html msg 1163]), Mike Bennett ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001164.html msg 1164]), Melinda Hodkiewicz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001167.html msg 1167]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001169.html msg 1169])
** '''John Beverley''' (University of Buffalo, New York, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001178.html msg 1178])
*** nominator: Fabian Neuhaus ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001175.html msg 1175])
*** seconders: Janna Hastings ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001176.html msg 1176]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001177.html msg 1177]), Jim Logan ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001180.html msg 1180]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])
** '''Asiyah Yu Lin''' (Axle Informatics, Bethesda, Maryland, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001187.html msg 1187])
*** nominator: Avi Shaked ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001185.html msg 1185])
*** seconder: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])


== EC Candidates ==

(in alphabetic order by surname)


* [https://johnbeverley.com/ John Beverley] (University of Buffalo, New York, USA)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, Maine, USA)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [https://www.linkedin.com/in/dryulin Asiyah Yu Lin] (Axle Informatics, Bethesda, Maryland, USA)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (Leipzig University, Germany)
* [https://www.linkedin.com/in/jllogan James L. Logan] (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* [https://www.hf.uio.no/ifikk/english/people/aca/philosophy/temporary/guendalr/ Guendalina Righetti] (University of Oslo, Norway)
* [https://br.linkedin.com/in/fabr%C3%ADcio-henrique-rodrigues-26685015 Fabricio Henrique Rodrigues] (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-10T02:50:28Z

Floebe: /* EC Candidates */ parentheses fix & affiliation GR

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Wed, Dec 11   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* Wed, Dec 18   <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Dec 10   <del>Nov 17</del>
* Assembly (as electronic ballot only): Dec 11-18   <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==

* [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001142.html Announcement] (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion:
*** opens: Nov 06
*** closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
*** reopens: Dec 03
*** Nomination closes: Dec 08
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del>Dec 09 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 10
* Election
** '''Ballot opens: 00:01, Dec 11 <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, Dec 18 <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 21

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (fully optional, not required):
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate may start campaigning activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* <del>Candidates are encouraged to make position statements and plans they have if elected to the EC.</del>   In 2024, due to extensive prolongations of the nomination phase, there is little time for potential campaigning, thus the encouragement for position statements is suspended this year.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President OR the Secretary/ies < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (that are not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)
[state as of Dec 10, 2024, 02:00 UTC]

* current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.308, held on Nov 04, 2024
** nominees:
*** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
*** '''Oliver Kutz''' (Free University of Bolzano, Italy)
*** '''Frank Loebe''' (Leipzig University, Germany)
*** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
*** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
*** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** nominator: Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001147.html message 1147]):
** seconders: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001148.html msg 1148]), John Bateman ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001149.html msg 1149]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151]), Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001154.html msg 1154], [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001166.html msg 1166])
* new nominees
** '''Fabricio Henrique Rodrigues''' (Federal University of Rio Grande do Sul, Porto Allegre, Brazil) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001159.html msg 1159])
*** nominator: Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151])
*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156])
** <del>Giacomo de Colle</del> (University of Buffalo, New York, USA)
*** not currently eligible
** '''James L. Logan''' (Ontogenesis Solutions, Herndon, Virginia, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001165.html msg 1165])
*** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001161.html msg 1161])*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001162.html msg 1162]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001163.html msg 1163]), Mike Bennett ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001164.html msg 1164]), Melinda Hodkiewicz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001167.html msg 1167]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001169.html msg 1169])
** '''John Beverley''' (University of Buffalo, New York, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001178.html msg 1178])
*** nominator: Fabian Neuhaus ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001175.html msg 1175])
*** seconders: Janna Hastings ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001176.html msg 1176]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001177.html msg 1177]), Jim Logan ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001180.html msg 1180]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])
** '''Asiyah Yu Lin''' (Axle Informatics, Bethesda, Maryland, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001187.html msg 1187])
*** nominator: Avi Shaked ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001185.html msg 1185])
*** seconder: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])


== EC Candidates ==

(in alphabetic order by surname)


* [https://johnbeverley.com/ John Beverley] (University of Buffalo, New York, USA)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, Maine, USA)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [https://www.linkedin.com/in/dryulin Asiyah Yu Lin] (Axle Informatics, Bethesda, Maryland, USA)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (Leipzig University, Germany)
* [https://www.linkedin.com/in/jllogan James L. Logan] (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* [https://www.hf.uio.no/ifikk/english/people/aca/philosophy/temporary/guendalr/ Guendalina Righetti] (University of Oslo, Norway)
* [https://br.linkedin.com/in/fabr%C3%ADcio-henrique-rodrigues-26685015 Fabricio Henrique Rodrigues] (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-10T02:47:09Z

Floebe: /* Nomination Phase */ line break fixes

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Wed, Dec 11   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* Wed, Dec 18   <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Dec 10   <del>Nov 17</del>
* Assembly (as electronic ballot only): Dec 11-18   <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==

* [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001142.html Announcement] (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion:
*** opens: Nov 06
*** closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
*** reopens: Dec 03
*** Nomination closes: Dec 08
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del>Dec 09 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 10
* Election
** '''Ballot opens: 00:01, Dec 11 <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, Dec 18 <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 21

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (fully optional, not required):
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate may start campaigning activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* <del>Candidates are encouraged to make position statements and plans they have if elected to the EC.</del>   In 2024, due to extensive prolongations of the nomination phase, there is little time for potential campaigning, thus the encouragement for position statements is suspended this year.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President OR the Secretary/ies < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (that are not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)
[state as of Dec 10, 2024, 02:00 UTC]

* current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.308, held on Nov 04, 2024
** nominees:
*** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
*** '''Oliver Kutz''' (Free University of Bolzano, Italy)
*** '''Frank Loebe''' (Leipzig University, Germany)
*** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
*** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
*** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** nominator: Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001147.html message 1147]):
** seconders: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001148.html msg 1148]), John Bateman ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001149.html msg 1149]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151]), Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001154.html msg 1154], [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001166.html msg 1166])
* new nominees
** '''Fabricio Henrique Rodrigues''' (Federal University of Rio Grande do Sul, Porto Allegre, Brazil) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001159.html msg 1159])
*** nominator: Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151])
*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156])
** <del>Giacomo de Colle</del> (University of Buffalo, New York, USA)
*** not currently eligible
** '''James L. Logan''' (Ontogenesis Solutions, Herndon, Virginia, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001165.html msg 1165])
*** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001161.html msg 1161])*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001162.html msg 1162]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001163.html msg 1163]), Mike Bennett ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001164.html msg 1164]), Melinda Hodkiewicz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001167.html msg 1167]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001169.html msg 1169])
** '''John Beverley''' (University of Buffalo, New York, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001178.html msg 1178])
*** nominator: Fabian Neuhaus ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001175.html msg 1175])
*** seconders: Janna Hastings ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001176.html msg 1176]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001177.html msg 1177]), Jim Logan ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001180.html msg 1180]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])
** '''Asiyah Yu Lin''' (Axle Informatics, Bethesda, Maryland, USA) accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001187.html msg 1187])
*** nominator: Avi Shaked ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001185.html msg 1185])
*** seconder: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])


== EC Candidates ==

[in alphabetic order by surname]


* [https://johnbeverley.com/ John Beverley] (University of Buffalo, New York, USA)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, Maine, USA)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [https://www.linkedin.com/in/dryulin Asiyah Yu Lin] (Axle Informatics, Bethesda, Maryland, USA)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (Leipzig University, Germany)
* [https://www.linkedin.com/in/jllogan James L. Logan] (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* [https://www.researchgate.net/profile/Guendalina-Righetti Guendalina Righetti] (Free University of Bolzano, Italy)
* [https://br.linkedin.com/in/fabr%C3%ADcio-henrique-rodrigues-26685015 Fabricio Henrique Rodrigues] (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-10T02:43:18Z

Floebe: candidate list complete content-wise

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Wed, Dec 11   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* Wed, Dec 18   <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Dec 10   <del>Nov 17</del>
* Assembly (as electronic ballot only): Dec 11-18   <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==

* [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001142.html Announcement] (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion:
*** opens: Nov 06
*** closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
*** reopens: Dec 03
*** Nomination closes: Dec 08
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del>Dec 09 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 10
* Election
** '''Ballot opens: 00:01, Dec 11 <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, Dec 18 <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 21

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (fully optional, not required):
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate may start campaigning activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* <del>Candidates are encouraged to make position statements and plans they have if elected to the EC.</del>   In 2024, due to extensive prolongations of the nomination phase, there is little time for potential campaigning, thus the encouragement for position statements is suspended this year.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President OR the Secretary/ies < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (that are not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)
[state as of Dec 10, 2024, 02:00 UTC]

* current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.308, held on Nov 04, 2024 
** nominees:
*** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
*** '''Oliver Kutz''' (Free University of Bolzano, Italy)
*** '''Frank Loebe''' (Leipzig University, Germany)
*** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
*** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
*** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** nominator: Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001147.html message 1147]):
** seconders: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001148.html msg 1148]), John Bateman ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001149.html msg 1149]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151]), Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001154.html msg 1154], [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001166.html msg 1166])
* new nominees
** '''Fabricio Henrique Rodrigues''' (Federal University of Rio Grande do Sul, Porto Allegre, Brazil) 
accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001159.html msg 1159])
*** nominator: Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151])
*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156])
** <del>Giacomo de Colle</del> (University of Buffalo, New York, USA)
*** not currently eligible
** '''James L. Logan''' (Ontogenesis Solutions, Herndon, Virginia, USA) 
accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001165.html msg 1165])
*** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001161.html msg 1161])
*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001162.html msg 1162]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001163.html msg 1163]), Mike Bennett ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001164.html msg 1164]), Melinda Hodkiewicz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001167.html msg 1167]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001169.html msg 1169])
** '''John Beverley''' (University of Buffalo, New York, USA) 
accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001178.html msg 1178])
*** nominator: Fabian Neuhaus ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001175.html msg 1175])
*** seconders: Janna Hastings ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001176.html msg 1176]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001177.html msg 1177]), Jim Logan ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001180.html msg 1180]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])
** '''Asiyah Yu Lin''' (Axle Informatics, Bethesda, Maryland, USA) 
accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001187.html msg 1187])
*** nominator: Avi Shaked ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001185.html msg 1185])
*** seconder: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001186.html msg 1186])


== EC Candidates ==

[in alphabetic order by surname]


* [https://johnbeverley.com/ John Beverley] (University of Buffalo, New York, USA)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, Maine, USA)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [https://www.linkedin.com/in/dryulin Asiyah Yu Lin] (Axle Informatics, Bethesda, Maryland, USA)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (Leipzig University, Germany)
* [https://www.linkedin.com/in/jllogan James L. Logan] (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* [https://www.researchgate.net/profile/Guendalina-Righetti Guendalina Righetti] (Free University of Bolzano, Italy)
* [https://br.linkedin.com/in/fabr%C3%ADcio-henrique-rodrigues-26685015 Fabricio Henrique Rodrigues] (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-10T02:23:56Z

Floebe: nomination history & candidates (intermediate stage)

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Wed, Dec 11   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* Wed, Dec 18   <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Dec 10   <del>Nov 17</del>
* Assembly (as electronic ballot only): Dec 11-18   <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==

* [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001142.html Announcement] (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion:
*** opens: Nov 06
*** closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
*** reopens: Dec 03
*** Nomination closes: Dec 08
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del>Dec 09 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 10
* Election
** '''Ballot opens: 00:01, Dec 11 <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, Dec 18 <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 21

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (fully optional, not required):
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate may start campaigning activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* <del>Candidates are encouraged to make position statements and plans they have if elected to the EC.</del>   In 2024, due to extensive prolongations of the nomination phase, there is little time for potential campaigning, thus the encouragement for position statements is suspended this year.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President OR the Secretary/ies < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (that are not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)
[state as of Dec 10, 2024, 02:00 UTC]

* current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.308, held on Nov 04, 2024 
** nominees:
*** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
*** '''Oliver Kutz''' (Free University of Bolzano, Italy)
*** '''Frank Loebe''' (Leipzig University, Germany)
*** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
*** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
*** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** nominator: Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001147.html message 1147]):
** seconders: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001148.html msg 1148]), John Bateman ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001149.html msg 1149]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151]), Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156]), Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001154.html msg 1154], [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001166.html msg 1166])
* new nominees
** '''Fabricio Henrique Rodrigues''' (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)     accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001159.html msg 1159])
*** nominator: Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001151.html msg 1151])
*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001152.html msg 1152]), Nathalie Aussenac-Gilles ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001160.html msg 1160]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001156.html msg 1156])
** <del>Giacomo de Colle</del> (University of Buffalo, New York, USA)
*** not currently eligible
** '''James L. Logan''' (Ontogenesis Solutions, Herndon, Virginia, USA)     accepted ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001165.html msg 1165])
*** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001161.html msg 1161])
*** seconders: Joao Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001162.html msg 1162]), John Beverley ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001163.html msg 1163]), Mike Bennett ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001164.html msg 1164]), Melinda Hodkiewicz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001167.html msg 1167]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001169.html msg 1169])
** '''John Beverley''' (USA)
*** nominator: Fabian Neuhaus ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001175.html msg 1175])
*** seconders: Janna Hastings ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001176.html msg 1176]), Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2024-December/001177.html msg 1177]),
** '''Asiyah Yu Lin''' (USA)


== EC Candidates ==

* [https://johnbeverley.com/ John Beverley] (University of Buffalo, New York, USA)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, Maine, USA)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (Leipzig University, Germany)
* [https://www.linkedin.com/in/jllogan James L. Logan] (Ontogenesis Solutions LLC, Herndon, Virginia, USA)
* [https://www.researchgate.net/profile/Guendalina-Righetti Guendalina Righetti] (Free University of Bolzano, Italy)
* [https://br.linkedin.com/in/fabr%C3%ADcio-henrique-rodrigues-26685015 Fabricio Henrique Rodrigues] (Federal University of Rio Grande do Sul, Porto Allegre, Brazil)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-10T01:16:21Z

Floebe: dates update & few minor edits

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Wed, Dec 11   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* Wed, Dec 18   <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Dec 10   <del>Nov 17</del>
* Assembly (as electronic ballot only): Dec 11-18   <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==

* [https://listserv.ovgu.de/mailman/private/iaoa-member/2024-November/001142.html Announcement] (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion:
*** opens: Nov 06
*** closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
*** reopens: Dec 03
*** Nomination closes: Dec 08
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del>Dec 09 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 10
* Election
** '''Ballot opens: 00:01, Dec 11 <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, Dec 18 <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 21

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (fully optional, not required):
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate may start campaigning activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* <del>Candidates are encouraged to make position statements and plans they have if elected to the EC.</del>   In 2024, due to extensive prolongations of the nomination phase, there is little time for potential campaigning, thus the encouragement for position statements is suspended this year.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President OR the Secretary < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (that are not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)

* as of Dec 07, 2024, 01:30 UTC:
** current EC members who are ready to continue and '''pre-accepted''' their nomination:
*** nominees:
**** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
**** '''Oliver Kutz''' (Free University of Bolzano, Italy)
**** '''Frank Loebe''' (Leipzig University, Germany)
**** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
**** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
**** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

** new nominees
*** '''Fabricio Henrique Rodrigues ''' (Brazil)
*** <s>Giacomo de Colle</s> (USA)       [not currently eligible]
*** '''James L. Logan''' (USA)
*** '''John Beverley''' (USA)
*** '''Asiyah Yu Lin''' (USA)


== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-07T01:33:30Z

Floebe: /* Nomination Phase */ pending-note removed

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Tue, Dec 10   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* TBU <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: TBU <del>Nov 17</del>
* Assembly (as electronic ballot only): TBU <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion opens: Nov 06
** Nomination closes: <del>Nov 20, Nov 27</del> Dec 08 (AoE = UTC-12)     [extended on Nov 20, reopened on Dec 03]
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del> (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 09
* Election
** '''Ballot opens: 00:01, TBU <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, TBU <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)

* as of Dec 07, 2024, 01:30 UTC:
** current EC members who are ready to continue and '''pre-accepted''' their nomination:
*** nominees:
**** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
**** '''Oliver Kutz''' (Free University of Bolzano, Italy)
**** '''Frank Loebe''' (University of Leipzig, Germany)
**** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
**** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
**** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

** new nominees
*** '''Fabricio Henrique Rodrigues ''' (Brazil)
*** <s>Giacomo de Colle</s> (USA)       [not currently eligible]
*** '''James L. Logan''' (USA)
*** '''John Beverley''' (USA)
*** '''Asiyah Yu Lin''' (USA)


== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-07T00:53:22Z

Floebe: /* Nomination Phase */ Nominee updates with John & Asiyah

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Tue, Dec 10   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* TBU <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: TBU <del>Nov 17</del>
* Assembly (as electronic ballot only): TBU <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion opens: Nov 06
** Nomination closes: <del>Nov 20, Nov 27</del> Dec 08 (AoE = UTC-12)     [extended on Nov 20, reopened on Dec 03]
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del> (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 09
* Election
** '''Ballot opens: 00:01, TBU <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, TBU <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)

* as of Dec 07, 2024, 01:00 UTC:
** current EC members who are ready to continue and '''pre-accepted''' their nomination:
*** nominees:
**** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
**** '''Oliver Kutz''' (Free University of Bolzano, Italy)
**** '''Frank Loebe''' (University of Leipzig, Germany)
**** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
**** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
**** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

** new nominees
*** '''Fabricio Henrique Rodrigues ''' (Brazil)
*** <s>Giacomo de Colle</s> (USA)       [not currently eligible]
*** '''James L. Logan''' (USA)
*** '''John Beverley''' (USA)
*** '''Asiyah Yu Lin''' (USA)     [pending acceptance message of the nominee]


== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-03T23:35:48Z

Floebe: date updates due to nomination reopening

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Tue, Dec 10   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* TBU <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: TBU <del>Nov 17</del>
* Assembly (as electronic ballot only): TBU <del>Nov 28-Dec 09</del>

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion opens: Nov 06
** Nomination closes: <del>Nov 20, Nov 27</del> Dec 08 (AoE = UTC-12)     [extended on Nov 20, reopened on Dec 03]
** Candidates list published: <del>Nov 21, Nov 28</del> Dec 09
* Campaigning by candidates:
** continues from <del>Nov 21</del> (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: <del>Nov 27</del> Dec 09
* Election
** '''Ballot opens: 00:01, TBU <del>Nov 28</del> (CET)'''
** '''Ballot closes: 23:59, TBU <del>Dec 09</del> (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)

* as of Nov 28, 2024, 03:00 UTC:
** current EC members who are ready to continue and '''pre-accepted''' their nomination:
*** nominees:
**** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
**** '''Oliver Kutz''' (Free University of Bolzano, Italy)
**** '''Frank Loebe''' (University of Leipzig, Germany)
**** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
**** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
**** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

** new nominees [updated on Dec 03, 2024]
*** '''Fabricio Henrique Rodrigues ''' (Brazil)
*** <s>Giacomo de Colle</s> (USA)       [not currently eligible]
*** '''James L. Logan''' (USA)


== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-03T23:31:26Z

Floebe: /* Most important dates */ adapted to reopening nomination

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Sun, Dec 08   <del>Nov 20   Nov 27</del> - nomination closes     [extended on Nov 20, reopened on Dec 03]
* Tue, Dec 10   <del>Thu, Nov 28</del> - assembly called to order, ballot(s) start
* TBU <del>Mon, Dec 09</del> - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Nov 17
* Assembly (as electronic ballot only): Nov 28-Dec 09

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion opens: Nov 06
** Nomination closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
** Candidates list published: <del>Nov 21</del> Nov 28
* Campaigning by candidates:
** continues from <del>Nov 21</del> (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Nov 27
* Election
** '''Ballot opens: 00:01, Nov 28 (CET)'''
** '''Ballot closes: 23:59, Dec 09 (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)

* as of Nov 28, 2024, 03:00 UTC:
** current EC members who are ready to continue and '''pre-accepted''' their nomination:
*** nominees:
**** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
**** '''Oliver Kutz''' (Free University of Bolzano, Italy)
**** '''Frank Loebe''' (University of Leipzig, Germany)
**** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
**** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
**** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

** new nominees [updated on Dec 03, 2024]
*** '''Fabricio Henrique Rodrigues ''' (Brazil)
*** <s>Giacomo de Colle</s> (USA)       [not currently eligible]
*** '''James L. Logan''' (USA)


== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-12-03T23:22:03Z

Floebe: /* Nomination Phase */ declined GdColle

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Wed, <del>Nov 20</del> Nov 27 - nomination closes     [extended on Nov 20]
* Thu, Nov 28 - assembly called to order, ballot(s) start
* Mon, Dec 09 - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Nov 17
* Assembly (as electronic ballot only): Nov 28-Dec 09

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion opens: Nov 06
** Nomination closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
** Candidates list published: <del>Nov 21</del> Nov 28
* Campaigning by candidates:
** continues from <del>Nov 21</del> (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Nov 27
* Election
** '''Ballot opens: 00:01, Nov 28 (CET)'''
** '''Ballot closes: 23:59, Dec 09 (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)

* as of Nov 28, 2024, 03:00 UTC:
** current EC members who are ready to continue and '''pre-accepted''' their nomination:
*** nominees:
**** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
**** '''Oliver Kutz''' (Free University of Bolzano, Italy)
**** '''Frank Loebe''' (University of Leipzig, Germany)
**** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
**** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
**** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

** new nominees [updated on Dec 03, 2024]
*** '''Fabricio Henrique Rodrigues ''' (Brazil)
*** <s>Giacomo de Colle</s> (USA)       [not currently eligible]
*** '''James L. Logan''' (USA)


== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-11-28T03:12:58Z

Floebe: /* List of Nominations */ added

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Wed, <del>Nov 20</del> Nov 27 - nomination closes     [extended on Nov 20]
* Thu, Nov 28 - assembly called to order, ballot(s) start
* Mon, Dec 09 - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Nov 17
* Assembly (as electronic ballot only): Nov 28-Dec 09

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion opens: Nov 06
** Nomination closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
** Candidates list published: <del>Nov 21</del> Nov 28
* Campaigning by candidates:
** continues from <del>Nov 21</del> (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Nov 27
* Election
** '''Ballot opens: 00:01, Nov 28 (CET)'''
** '''Ballot closes: 23:59, Dec 09 (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==


=== Nomination Phase ===
(chronological order of nominations)

* as of Nov 28, 2024, 03:00 UTC:
** current EC members who are ready to continue and '''pre-accepted''' their nomination:
*** nominees:
**** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
**** '''Oliver Kutz''' (Free University of Bolzano, Italy)
**** '''Frank Loebe''' (University of Leipzig, Germany)
**** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
**** '''Tiago Prince Sales''' (University of Twente, Enschede, The Netherlands)
**** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

** new nominees
*** '''Fabricio Henrique Rodrigues ''' (Brazil)
*** '''Giacomo de Colle''' (USA)
*** '''Jim Logan''' (USA)


== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-11-20T23:13:24Z

Floebe: /* Election schedule */ nomination extended

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Wed, <del>Nov 20</del> Nov 27 - nomination closes     [extended on Nov 20]
* Thu, Nov 28 - assembly called to order, ballot(s) start
* Mon, Dec 09 - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Nov 17
* Assembly (as electronic ballot only): Nov 28-Dec 09

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion opens: Nov 06
** Nomination closes: <del>Nov 20</del> Nov 27 (AoE = UTC-12)     [extended on Nov 20]
** Candidates list published: <del>Nov 21</del> Nov 28
* Campaigning by candidates:
** continues from <del>Nov 21</del> (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Nov 27
* Election
** '''Ballot opens: 00:01, Nov 28 (CET)'''
** '''Ballot closes: 23:59, Dec 09 (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==
TBA in due course



== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-11-20T23:10:26Z

Floebe: /* Most important dates */ nomination extended

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Wed, <del>Nov 20</del> Nov 27 - nomination closes     [extended on Nov 20]
* Thu, Nov 28 - assembly called to order, ballot(s) start
* Mon, Dec 09 - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Nov 17
* Assembly (as electronic ballot only): Nov 28-Dec 09

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion opens: Nov 06
** Nomination closes: Nov 20 (AoE = UTC-12)
** Candidates list published: Nov 21
* Campaigning by candidates:
** continues from Nov 21 (after completion of the
nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Nov 27
* Election
** '''Ballot opens: 00:01, Nov 28 (CET)'''
** '''Ballot closes: 23:59, Dec 09 (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==
TBA in due course



== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-11-06T18:07:11Z

Floebe: fixes

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Wed, Nov 20 - nomination closes
* Thu, Nov 28 - assembly called to order, ballot(s) start
* Mon, Dec 09 - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==

* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Nov 17
* Assembly (as electronic ballot only): Nov 28-Dec 09

== 2023 Financial Report: Approval ==

The 2023 Financial Report will be published/linked to here.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion opens: Nov 06
** Nomination closes: Nov 20 (AoE = UTC-12)
** Candidates list published: Nov 21
* Campaigning by candidates:
** continues from Nov 21 (after completion of the
nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Nov 27
* Election
** '''Ballot opens: 00:01, Nov 28 (CET)'''
** '''Ballot closes: 23:59, Dec 09 (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==
TBA in due course



== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-11-06T17:57:15Z

Floebe: completed adaptation pass

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Wed, Nov 06 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Wed, Nov 20 - nomination closes
* Thu, Nov 28 - assembly called to order, ballot(s) start
* Mon, Dec 09 - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== Assembly Schedule ==
* Announcement (by the IAOA President) of Assembly: Nov 06
* Additional agenda items due: Nov 13
* Final assembly agenda and material published: Nov 17
* Assembly (as electronic ballot only): Nov 28-Dec 09

== 2023 Financial Report: Approval ==

[The 2023 Financial Report will be published/linked to here.]

= EC Election (major part of the Assembly) =

== Election schedule ==

* [https://listserv.ovgu.de/mailman/private/iaoa-member/2018-November/000370.html Announcement] (by the IAOA President) of the Election Process: Nov 06
* Candidature Phase
** Nomination and Discussion opens: Nov 06
** Nomination closes: Nov 20 (AoE = UTC-12)
** Candidates list published: Nov 21
* Campaigning by candidates:
** continues from Nov 21 (after completion of the
nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Nov 27
* Election
** '''Ballot opens: 00:01, Nov 28 (CET)'''
** '''Ballot closes: 23:59, Dec 09 (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot period end concludes the overall assembly.

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2025, by default until Dec 31, 2026.

=== Nomination ===

* You can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* After the nomination period closes, the list of candidates is published in completion.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she can send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close at the official start of the Assembly.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to react to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed, raw results of the votes shall be available by going to the IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office as announced above.
* The outcome of the voting will be officially announced to the [iaoa-member] mailing list.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: 2 years (Statute, Art. 14).

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==
TBA in due course



== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-11-05T17:38:04Z

Floebe: /* EC Candidates */ TBA added

! OCT 22-NOV 05, 2024: PAGE UNDER PREPARATION !

 

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Tue, Nov 05 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Wed, Nov 20 - nomination closes
* Thu, Nov 28 - assembly called to order, ballot(s) start
* Mon, Dec 09 - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== 2023 Financial Report: Approval ==

* Announcement (by the IAOA President) of Assembly, including Election
Process: Nov 05
* Candidature Phase
** Nomination and Discussion opens: Nov 05
** Nomination closes: Nov 20 (AoE = UTC-12)
** Candidates list published: Nov 21
* Campaigning by candidates:
** continues from Nov 21 (after completion of the
nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Nov 27
* Election
** '''Ballot opens: 00:01, Nov 28 (CET)'''
** '''Ballot closes: 23:59, Dec 09 (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot session end concludes the overall assembly.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of Assembly, including Election Process: Jul 08
* Candidature Phase
** Nomination and Discussion opens: Jul 08
** Nomination closes: Jul 27 (AoE = UTC-12)
** Candidates list published: Jul 28
* Campaigning by candidates:
** continues from Jul 29 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Aug 07
* Election
** '''Ballot opens: 00:01, August 08 (CEST)'''
** '''Ballot closes: 23:59, August 15 (AoE = UTC-12)'''
** Announcement of election results: before or on Aug 18

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2023, by default until Dec 31, 2024.

=== Nomination ===

* Starting from July 08, 2022 you can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* The nomination period closes at 23:59, Jul 27, 2022 (AoE = UTC-12). The list of candidates is published in completion on Jul 28, 2022.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she should send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start his/her campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close on August 7, 2022 at 10:59 AoE = UTC-12 / 23:59 CET.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to respond to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed at 23:59 August 15 (AoE), raw results of the votes shall be available by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office on January 1, 2023.
* Unless we run into complications (such as technical issues, etc.), the outcome of the voting will be officially announced to the [iaoa-member] mailing list by August 17, 2022.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: It will be 2 years, as recorded in Article 14 of the Statute.

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==
TBA in due course



== EC Candidates ==
TBA in due course


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-11-05T17:36:04Z

Floebe: edits ctd.

! OCT 22-NOV 05, 2024: PAGE UNDER PREPARATION !

 

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Tue, Nov 05 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Wed, Nov 20 - nomination closes
* Thu, Nov 28 - assembly called to order, ballot(s) start
* Mon, Dec 09 - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

== 2023 Financial Report: Approval ==

* Announcement (by the IAOA President) of Assembly, including Election
Process: Nov 05
* Candidature Phase
** Nomination and Discussion opens: Nov 05
** Nomination closes: Nov 20 (AoE = UTC-12)
** Candidates list published: Nov 21
* Campaigning by candidates:
** continues from Nov 21 (after completion of the
nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Nov 27
* Election
** '''Ballot opens: 00:01, Nov 28 (CET)'''
** '''Ballot closes: 23:59, Dec 09 (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot session end concludes the overall assembly.

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of Assembly, including Election Process: Jul 08
* Candidature Phase
** Nomination and Discussion opens: Jul 08
** Nomination closes: Jul 27 (AoE = UTC-12)
** Candidates list published: Jul 28
* Campaigning by candidates:
** continues from Jul 29 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Aug 07
* Election
** '''Ballot opens: 00:01, August 08 (CEST)'''
** '''Ballot closes: 23:59, August 15 (AoE = UTC-12)'''
** Announcement of election results: before or on Aug 18

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2023, by default until Dec 31, 2024.

=== Nomination ===

* Starting from July 08, 2022 you can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* The nomination period closes at 23:59, Jul 27, 2022 (AoE = UTC-12). The list of candidates is published in completion on Jul 28, 2022.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she should send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start his/her campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close on August 7, 2022 at 10:59 AoE = UTC-12 / 23:59 CET.

=== Official start of the 2024 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to respond to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online during the ballot period.

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed at 23:59 August 15 (AoE), raw results of the votes shall be available by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office on January 1, 2023.
* Unless we run into complications (such as technical issues, etc.), the outcome of the voting will be officially announced to the [iaoa-member] mailing list by August 17, 2022.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: It will be 2 years, as recorded in Article 14 of the Statute.

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==
TBA in due course



== EC Candidates ==


== Election Results ==

TBA in due course



----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-11-05T16:36:42Z

Floebe: edits started

! OCT 22-25, 2024: PAGE UNDER PREPARATION !

 

= [[https://iaoa.org IAOA]] Assembly in Nov-Dec 2024 =

This page provides core information about the 2024 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2024 Executive Council (EC) Election (9 positions for 2025-2026)
* Approval of the 2023 Financial Report

=== Most important dates ===

* Tue, Nov 05 - assembly announcement
* Wed, Nov 13 - additional agenda items due
* Wed, Nov 20 - nomination closes
* Thu, Nov 28 - assembly called to order, ballot(s) start
* Mon, Dec 09 - ballot(s) and assembly close

=== Highlighted sections below ===

* [ [[#2023_Financial_Report:_Approval|2023 Financial Report: Approval]] ]
** [ [[#Assembly_schedule|Assembly schedule]] ]
** [ [[#Session_agenda|Session agenda]] ]-->
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== 2023 Financial Report: Approval ==

* Announcement (by the IAOA President) of Assembly, including Election
Process: Nov 05
* Candidature Phase
** Nomination and Discussion opens: Nov 05
** Nomination closes: Nov 20 (AoE = UTC-12)
** Candidates list published: Nov 21
* Campaigning by candidates:
** continues from Nov 21 (after completion of the
nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Nov 27
* Election
** '''Ballot opens: 00:01, Nov 28 (CET)'''
** '''Ballot closes: 23:59, Dec 09 (AoE = UTC-12)'''
** Announcement of election results: before or on Dec 13

The closing of the ballot session end concludes the overall assembly.

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of Assembly, including Election Process: Jul 08
* Candidature Phase
** Nomination and Discussion opens: Jul 08
** Nomination closes: Jul 27 (AoE = UTC-12)
** Candidates list published: Jul 28
* Campaigning by candidates:
** continues from Jul 29 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Aug 07
* Election
** '''Ballot opens: 00:01, August 08 (CEST)'''
** '''Ballot closes: 23:59, August 15 (AoE = UTC-12)'''
** Announcement of election results: before or on Aug 18

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2023, by default until Dec 31, 2024.

=== Nomination ===

* Starting from July 08, 2022 you can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* The nomination period closes at 23:59, Jul 27, 2022 (AoE = UTC-12). The list of candidates is published in completion on Jul 28, 2022.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she should send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start his/her campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close on August 7, 2022 at 10:59 AoE = UTC-12 / 23:59 CET.

=== Official start of the 2022 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to respond to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online from 00:01, August 8 (CET) till 23:59, August 15, 2022 (AoE = UTC-12).

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed at 23:59 August 15 (AoE), raw results of the votes shall be available by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office on January 1, 2023.
* Unless we run into complications (such as technical issues, etc.), the outcome of the voting will be officially announced to the [iaoa-member] mailing list by August 17, 2022.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: It will be 2 years, as recorded in Article 14 of the Statute.

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==

=== Nomination Phase ===
(chronological order of nominations, within each entry chronological order of secondings (by members, formally valid) and supporters (by former members, informally))

* Jul 25, 2022:
** current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.284, held on Jul 05, 2022 (cf. [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000819.html message 819]):
*** nominees:
**** '''Ken Baclawski''' (Northeastern University, Boston, MA, USA)
**** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
**** '''Megan Katsumi''' (University of Toronto, Canada)
**** '''Oliver Kutz''' (Free University of Bolzano, Italy)
**** '''Frank Loebe''' (University of Leipzig, Germany)
**** '''Fabian Neuhaus''' (Otto von Guericke University Magdeburg, Germany)
**** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** plus two IAOA members approached from within the EC:
*** nominees:
**** '''Boyan Brodaric''' (Natural Resources Canada, Ottawa, Canada)
***** acceptance statement sent to IAOA President on Jul 27, 2022
***** acceptance statement sent to [iaoa-member] in [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000840.html message 840] of Aug 03, 2022
**** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
***** acceptance statement in [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000832.html message 832] of Jul 27, 2022
** nominator: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000819.html message 819])
** seconders:
*** Megan Katsumi for all nominees except for herself ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000820.html message 820])
*** Frank Loebe for all nominees except for himself ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000821.html message 821])
*** Oliver Kutz for Guendalina Righetti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000824.html message 824])
*** Paul Brandt for Oliver Kutz, Frank Loebe, Fabian Neuhaus, and Emilio Sanfilippo ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000836.html message 836])
*** Maria Hedblom for Guendalina Righetti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000831.html message 831])
** supporters:
*** Mara Abel for Guendalina Righetti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000825.html message 825])
*** Maria Claudia Cavalcanti for Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000827.html message 827])

* Jul 26, 2022:
** nominee: '''Tiago Prince Sales''' (University of Twente, The Netherlands (as of Aug 01, 2022))
*** acceptance statement in [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000833.html message 833] of Jul 27, 2022
** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000822.html message 822])
** seconders:
*** João Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000823.html message 823])
*** Oliver Kutz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000824.html message 824])
*** Paul Brandt ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000836.html message 836])
*** Jose Palazzo Moreira de Oliveira ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000828.html message 828])
*** Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000829.html message 829])
** supporters:
*** Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000825.html message 825])
*** Julio Nardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000826.html message 826])
*** Maria Claudia Cavalcanti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000827.html message 827])
*** Maria das Graças da Silva Teixeira ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000830.html message 830])
*** John Mylopoulos ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000835.html message 835])

=== Support during Campaigning Phase ===
* candidates supported
** '''Megan Katsumi'''
** '''Guendalina Righetti'''
** '''Boyan Brodaric'''
** '''Tiago Prince Sales'''
: by Frank Loebe ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000839.html message 839])

== EC Candidates ==
=== Listing with Workpages ===
* [http://www.ccs.neu.edu/home/kenb/ Ken Baclawski] (Northeastern University, Boston, MA, USA)
* [https://scholar.google.com/citations?user=lf3WbHgAAAAJ Boyan Brodaric] (Natural Resources Canada, Ottawa, Canada)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, ME, USA)
* [https://www.linkedin.com/in/megankatsumi Megan Katsumi] (University of Toronto, Canada)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (University of Leipzig, Germany)
* [https://www.theo.ovgu.de/Staff/Fabian+Neuhaus.html Fabian Neuhaus] (Otto von Guericke University Magdeburg, Germany)
* [https://www.researchgate.net/profile/Guendalina-Righetti Guendalina Righetti] (Free University of Bolzano, Italy)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)



== Election Results ==

The election results can be found on [https://iaoa.org/members/users/iaoa-res2022.php the IAOA voting system page]

43 voters gave a total of 287 preferences (1 abstained)

The newly elected members for the next period of office for the IAOA Executive Council are:

*Boyan Brodaric (Natural Resources Canada, Ottawa, Canada)
*Torsten Hahmann (University of Maine, Orono, ME, USA)
*Megan Katsumi (University of Toronto, Canada)
*Oliver Kutz (Free University of Bolzano, Italy)
*Frank Loebe (University of Leipzig, Germany)
*Fabian Neuhaus (Otto von Guericke University Magdeburg, Germany)
*Guendalina Righetti (Free University of Bolzano, Italy)
*Tiago Prince Sales (University of Twente, The Netherlands)
*Emilio Sanfilippo (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

----

This page is maintained primarily by the Secretaries of the Association (Frank Loebe, Guendalina Righetti).

Please do not edit or modify this page yourself; send any editing request to a Secretary or the President.

IAOA Assembly 2024 11

2024-10-22T14:56:55Z

Floebe: new by copy

! OCT 22-25, 2024: PAGE UNDER PREPARATION !

 

= [[https://iaoa.org IAOA]] Assembly in August 2022 =

This page provides core information about the 2022 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2022 Executive Council (EC) Election (9 positions for 2023-2024)
* Events
** New Sequentially Hybrid Model of Events
** Upcoming Major Events
* Updates on Finances and Memberships
* Updates from Technical Committees and Special Interest Groups

=== Most important dates ===

* Fri, Jul 08 - assembly announcement
* Wed, Jul 27 - nomination closes, additional agenda items due
* Mon, Aug 08 - assembly called to order, ballot(s) start
* Mon, Aug 15 - ballot(s) close
* Thu, Aug 18 - Assembly session (synchronous, hybrid) and end

=== Highlighted sections below ===

* Assembly
** [ [[#Assembly_schedule|Assembly schedule]] ]
** [ [[#Session_agenda|Session agenda]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Assembly schedule ==

* Preparation phase
** Announcement (by the IAOA President) of Assembly, incl. election process: Jul 08
** Proposals for additional '''agenda items due''': Jul 27
** Finalizing agenda, material and preparations by: Aug 07
* Assembly
** Call to order (by the IAOA President): Aug 08
** '''e-ballot(s)''' period: Aug 08-15
** '''Assembly session''': Aug 18

The session end concludes the overall assembly.

== Assembly session ==

The assembly session is held in hybrid mode during JOWO 2022 [https://www.iaoa.org/jowo/2022/index.html] on August 18th, 2022 at 17:00-18:00 CEST (https://www.timeanddate.com/worldclock/converter.html?iso=20220818T150000&p1=1382)

Connection details for virtual participation:
* https://ju-se.zoom.us/j/69514929419
* Password: 213306

=== Session agenda ===

The agenda includes the following items:

<ol>
<li>Introduction
<li>General Updates
<ol style="list-style-type:lower-alpha">
<li>EC Election for 2023-2024 (results)
<li>Preliminary 2021 Finances
<li>Membership Development
</ol>
<li> Events
<ol style="list-style-type:lower-alpha">
<li>JOWO 2022</li>
<li>FOIS & ISAO 2023</li>
<li>Sequentially Hybrid Model</li>
</ol>
<li> TCs & SIGs
<ol style="list-style-type:lower-alpha">
<li> SWAO
<li> ISTC
<li> EduTC (including ESAO)
</ol>
<li>Outlook
<li>AoB
</ol>

The membership is encouraged and welcome to suggest additional agenda items to be included before the deadline.

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of Assembly, including Election Process: Jul 08
* Candidature Phase
** Nomination and Discussion opens: Jul 08
** Nomination closes: Jul 27 (AoE = UTC-12)
** Candidates list published: Jul 28
* Campaigning by candidates:
** continues from Jul 29 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Aug 07
* Election
** '''Ballot opens: 00:01, August 08 (CEST)'''
** '''Ballot closes: 23:59, August 15 (AoE = UTC-12)'''
** Announcement of election results: before or on Aug 18

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2023, by default until Dec 31, 2024.

=== Nomination ===

* Starting from July 08, 2022 you can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* The nomination period closes at 23:59, Jul 27, 2022 (AoE = UTC-12). The list of candidates is published in completion on Jul 28, 2022.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she should send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start his/her campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close on August 7, 2022 at 10:59 AoE = UTC-12 / 23:59 CET.

=== Official start of the 2022 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to respond to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online from 00:01, August 8 (CET) till 23:59, August 15, 2022 (AoE = UTC-12).

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed at 23:59 August 15 (AoE), raw results of the votes shall be available by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office on January 1, 2023.
* Unless we run into complications (such as technical issues, etc.), the outcome of the voting will be officially announced to the [iaoa-member] mailing list by August 17, 2022.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: It will be 2 years, as recorded in Article 14 of the Statute.

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==

=== Nomination Phase ===
(chronological order of nominations, within each entry chronological order of secondings (by members, formally valid) and supporters (by former members, informally))

* Jul 25, 2022:
** current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.284, held on Jul 05, 2022 (cf. [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000819.html message 819]):
*** nominees:
**** '''Ken Baclawski''' (Northeastern University, Boston, MA, USA)
**** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
**** '''Megan Katsumi''' (University of Toronto, Canada)
**** '''Oliver Kutz''' (Free University of Bolzano, Italy)
**** '''Frank Loebe''' (University of Leipzig, Germany)
**** '''Fabian Neuhaus''' (Otto von Guericke University Magdeburg, Germany)
**** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** plus two IAOA members approached from within the EC:
*** nominees:
**** '''Boyan Brodaric''' (Natural Resources Canada, Ottawa, Canada)
***** acceptance statement sent to IAOA President on Jul 27, 2022
***** acceptance statement sent to [iaoa-member] in [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000840.html message 840] of Aug 03, 2022
**** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
***** acceptance statement in [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000832.html message 832] of Jul 27, 2022
** nominator: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000819.html message 819])
** seconders:
*** Megan Katsumi for all nominees except for herself ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000820.html message 820])
*** Frank Loebe for all nominees except for himself ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000821.html message 821])
*** Oliver Kutz for Guendalina Righetti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000824.html message 824])
*** Paul Brandt for Oliver Kutz, Frank Loebe, Fabian Neuhaus, and Emilio Sanfilippo ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000836.html message 836])
*** Maria Hedblom for Guendalina Righetti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000831.html message 831])
** supporters:
*** Mara Abel for Guendalina Righetti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000825.html message 825])
*** Maria Claudia Cavalcanti for Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000827.html message 827])

* Jul 26, 2022:
** nominee: '''Tiago Prince Sales''' (University of Twente, The Netherlands (as of Aug 01, 2022))
*** acceptance statement in [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000833.html message 833] of Jul 27, 2022
** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000822.html message 822])
** seconders:
*** João Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000823.html message 823])
*** Oliver Kutz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000824.html message 824])
*** Paul Brandt ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000836.html message 836])
*** Jose Palazzo Moreira de Oliveira ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000828.html message 828])
*** Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000829.html message 829])
** supporters:
*** Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000825.html message 825])
*** Julio Nardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000826.html message 826])
*** Maria Claudia Cavalcanti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000827.html message 827])
*** Maria das Graças da Silva Teixeira ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000830.html message 830])
*** John Mylopoulos ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000835.html message 835])

=== Support during Campaigning Phase ===
* candidates supported
** '''Megan Katsumi'''
** '''Guendalina Righetti'''
** '''Boyan Brodaric'''
** '''Tiago Prince Sales'''
: by Frank Loebe ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000839.html message 839])

== EC Candidates ==
=== Listing with Workpages ===
* [http://www.ccs.neu.edu/home/kenb/ Ken Baclawski] (Northeastern University, Boston, MA, USA)
* [https://scholar.google.com/citations?user=lf3WbHgAAAAJ Boyan Brodaric] (Natural Resources Canada, Ottawa, Canada)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, ME, USA)
* [https://www.linkedin.com/in/megankatsumi Megan Katsumi] (University of Toronto, Canada)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (University of Leipzig, Germany)
* [https://www.theo.ovgu.de/Staff/Fabian+Neuhaus.html Fabian Neuhaus] (Otto von Guericke University Magdeburg, Germany)
* [https://www.researchgate.net/profile/Guendalina-Righetti Guendalina Righetti] (Free University of Bolzano, Italy)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

=== Position Statements ===

==== Kenneth Baclawski ====
<blockquote>
Professor Baclawski's primary research area is ontology engineering. This includes research in the Semantic Web, formal methods for software engineering and software modeling, and data semantics in biology and medicine.

Professor Baclawski has 20 granted or pending patents. He has authored over 350 professional publications, including articles in such journals and conferences as Applied Ontology, Proceedings of the National Academy of Science of the United States of America, Information Systems, the International Conference on Intelligent Systems for Molecular Biology, the Pacific Symposium on Biocomputing, and the International Semantic Web Conference. He has served on numerous peer review panels for the US National Science Foundation, the US National Institutes of Health, and the Association for Computing Machinery; and has served on many program committees of research conferences. He serves as a consultant to companies and government laboratories, and has edited and written several books and research monographs.

Professor Baclawski is currently the Editor-in-chief of the Journal of the Washington Academy of Sciences, the Chair of the Board of Trustees of the Ontolog Forum, and the founder and chair of the Workshop on Interoperability of Situation Management and Decision Making. He has chaired the Ontology Summit from 2017 to 2021. He was the Treasurer of the IAOA from 2016 to 2020, and is now the Deputy Treasurer. In addition to serving as IAOA Treasurer, he has been active on the Infrastructure Committee.

Best regards,

Ken Baclawski
</blockquote>

==== Torsten Hahmann ====
[https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000841.html message 841]
<blockquote>
Dear members,

As one of the candidates for the EC, I wanted to take a minute to introduce myself to those of you who do not know me. I have been on the EC and served as treasurer since 2021 with lots of help from Ken Baclawski as deputy treasurer (and previous treasurer). I also served a year as deputy treasurer before joining the EC. As treasurer and deputy treasurer, we mostly work behind the scenes on things like preparing budgets, annual reports, reviewing incoming funds, making payments, and helping support conferences and workshops (like FOIS). In addition, as the EC as whole we have been very busy in completing the shift to the new Swiss-based organization and setting up the new free membership model.

I'd be more than happy to continue serving on the EC, but am also very encouraged to see new (and old) faces willing to contribute to a larger degree to IAOA, so that we actually have an election (and not just confirmation) of EC members.

I received a PhD in Computer Science from the University of Toronto in 2013 and am now an associate professor of Spatial Computing at the University of Maine. I work on a number of ontology-centric projects that range from the foundations of ontology (e.g. the design of a hydro reference ontology, design of ontology patterns for spatial data, dealing with quantities and units), reasoning with ontologies (verification of first-order logic/Common Logic ontologies, automatic translations between Common Logic and OWL, reasoning within triple store), to applications in various domains (geographic information, flooding, forest health, utilities, cellulosic materials, privacy).

As for the coming year, I'm hopeful that we can regularly offer in-person (FOIS, workshops and the summer school) and online events (e.g. the online education series ESAO) that are of broad interest to all of us and the larger ontology community. I also want IAOA to be an active community that fosters the open exchange of ideas in a welcoming and respectful way.

I strongly encourage everyone to vote so that the resulting EC will represent the membership at large. I'm confident that regardless of the outcome of the election, we will have a great team of seasoned and new folks on the EC to move the organization forward.

Moreover, I encourage everyone to try to get more actively involved IAOA in any way you see fit, such as by joining one of the scientific committees or interest groups (see here: https://iaoa.org/index.php/organization/scientific-committees/) or simply by attending and contributing to affiliated virtual and in-person events (see the event calendar: https://iaoa.org/index.php/about/events/).

Have a good weekend,

Torsten
</blockquote>

==== Frank Loebe ====
[https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000845.html message 845]
<blockquote>
Dear all,

for a brief introduction of my background, I mention my educational
background in computer science, specializing on artificial intelligence,
particularly knowledge representation, and logic. Researchwise, I've
primarily been active in applied ontology since the early 2000s. Most of
my work there concerns ontology representation as well as top-level
ontological notions and their application, mainly related to the General
Formal Ontology (GFO).

I do highly appreciate the field of applied ontology with its
interdisciplinary character and diverse surrounding areas, as well as
its community with many interesting members. Not at least therefore I
accompany the IAOA since its initial ideas were publicly discussed at
FOIS 2008 and act as Secretary since 2013 (the first year for which I
got elected into the Executive Council), sharing that task with Megan
Katsumi for the last few years. I hope that one or another contribution
has materialized during that time, such as to the relocation of our
association from Italy to Switzerland. Another continued activity of
mine concerns the Education Technical Committee, with respect to which I
aim at more regular efforts.

In terms of goals for the next EC period of 2023-2024, I surely support
what Torsten and Fabian have expressed in their statements, please cf.
[1]. In addition to that, I have plenty of ideas to improve IAOA's
regular business and its adaptation to new circumstances to allow all EC
members and further helping hands to get involved. If elected, I shall
be happy to add my share in moving things forward within the overall EC.

Thank you for any contribution to this election and best regards, 
Frank

PS:
Let me note that no clear request for candidate statements by all
candidates has been enforced for this election. From my point of view,
given the season of the year and the late advent of the statements that
we have, it should _not_ be taken as a sign of disinterest or lack of
commitment if other candidates have or will not send one.

(This suggests one improvement for running future elections ... ;-) ).

[1]
https://wiki.iaoa.org/index.php/IAOA_Assembly_2022_08#Position_Statements
</blockquote>

==== Fabian Neuhaus ====
[https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000844.html message 844]
<blockquote>
Dear members,

I would like to thank Laure, Megan, Frank and Paul for the nomination.

Because many new members have joined IAOA since the last election, I would also like to use the opportunity to introduce myself. While my academic roots are in philosophy, I am working as senior researcher at the faculty for computer science of the Otto-von-Guericke University in Magdeburg, Germany. My research interests include, among many others, the logical foundations of ontology languages, best practices for ontology development, and ontology extension via machine learning techniques.

I have been member of the IAOA Executive Council since 2013, and since the beginning of last yearI I have had the honor of serving as your Vice President. Over the years I have been involved in many IAOA activities, most recently as member of the Joint Ontology Workshops (JOWO) steering committee and as program (co-)chair for IAOA's main conference "Formal Ontology in Information Systems" (FOIS) in 2020 and in 2021.

During the last years one of my major concerns has been to strengthen IAOA by increasing its appeal to a wider audience. For this reason Oliver Kutz and I proposed the elimination of membership fees, which was adopted in 2021. For the same reason Roberta Ferrario, Boyan Brodaric and I introduced a new track structure for FOIS in 2021 and increased the diversity of the FOIS program committee. As a result we were able to increase the ratio of accepted papers with the focus on methods, applications or domain ontologies from 12% in 2020 to 55% in 2021. Further, at FOIS 2021 there was a significant increase of submissions by authors who did not publish at previous editions of FOIS.

In my opinion, one major task for the next EC will be improvement of membership engagement. In recent years the main way IAOA has interacted with its members was via its newsletter and the organization of events (e.g., FOIS, JOWO and the summer school ISAO). I believe that both are very valuable services for the community and IAOA should continue to provide them. However, originally IAOA was also intended to provide a forum where people can meet, discuss and organize themselves to work on subjects of their interest. While this is happening to some degree in our committees and SIGs, I believe that there is a lot of potential for improvement.

If reelected as EC member, I will continue to work with the other EC members at broadening the appeal of IAOA and on increasing membership engagement.

Best regards, 
Fabian
</blockquote>

==== Guendalina Righetti ====
[https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000843.html message 843]
<blockquote>
Dear all,

I would like to introduce myself to all of you as a new candidate for the EC.

I am currently finishing my PhD in Computer Science at the Free University of Bozen-Bolzano, where I started in 2018. Actually, I started my education in Philosophy at the University of Genova, and I have been moving, more or less consciously, towards (theoretical) computer science at every step of my education ever since.

My research interests are thus quite interdisciplinary and lie at the intersection between logic, knowledge representation, cognitive science, and applied ontology. My PhD project is about integrating cognitive and logical theories of concepts, contributing to the goal of rendering KR more cognitively oriented (or at least aware).

I have been involved in the organisation of different ontology-oriented scientific events since the start of my PhD. I have actively participated in every occurrence of the JOWO series since 2019, either as an author or as a workshop chair. In particular, I have been co-chair of the 4th, 5th, and 6th editions of the Cognition And Ontology Workshop (CAOS 2019, CAOS 2021, CAOS 2022, https://caos.inf.unibz.it/pastcaos/). I have been involved in the organisation of FOIS as publicity co-chair in 2020 and 2021 (https://fois2021.inf.unibz.it/organisation/) as well in the publicity of the ESAO Launch Day in 2021.
More generally, I have also been involved in the organisation of the 23rd International Conference on Knowledge Engineering and Knowledge Management (EKAW 2022) as publicity co-chair, as well as in the organisation of the 13th International Conference on Computational Creativity (ICCC 2022) as web chair.

I believe that I could serve as an enthusiastic new addition to the council, willing to learn and to put myself out for the organisation.
More concretely, I would like to work on further increasing IAOA’s interdisciplinary vision, by attracting new members coming from different backgrounds, and possibly different career levels, by working in the Education Committee and on the ESAO educational series.

Best regards, 
Guendalina Righetti
</blockquote>

==== Tiago Prince Sales ====
[https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/date.html message 842]
<blockquote>
Dear all,

Let me take a few minutes of your time to properly introduce myself.

I received my PhD cum laude from the University of Trento (Italy) in 2019.
During my PhD, I was hosted by the Laboratory for Applied Ontology (LOA) of
the Institute of Cognitive Sciences and Technologies (ISTC). Later in 2019,
I joined the Free University of Bozen-Bolzano (Italy). First as a research
assistant and soon after as an assistant professor. Now, I am a senior
researcher at the University of Twente (The Netherlands).

My main areas of research are ontology-driven conceptual modeling and
applied ontology. In particular, I contribute to the development of the
Unified Foundational Ontology (UFO) and its lightweight implementation in
OWL, dubbed gUFO. I also contribute to the development of the OntoUML
language and its associated engineering tools, as well as to the design of
multiple ontologies for business and social domains, including value, risk,
security, competition, trust, and money.

I have always enjoyed collaborating with the industry and engaging in
technology transfer projects. My most recent partners include the Dutch
National Health Care Institute, Accenture Labs Israel, and the AlpineBits
Alliance.

In the last years, I played multiple roles in the organization of
ontology-centric scientific events, including being co-chair of the 4th and
5th editions of the Workshop on Foundational Ontology (FOUST); co-chair of
the 10th International Workshop on Vocabularies, Ontologies, and Rules for
the Enterprise (VORTE); co-chair of the 15th and 16th editions of the
International Workshop on Value Modeling and Business Ontologies (VMBO);
program chair and general chair of the 13th and 14th editions of the
Seminar on Ontology Research in Brazil (ONTOBRAS), respectively; and
proceedings chair of the 8th Joint Ontology Workshops (JOWO).

I would like to join the executive council to more actively contribute to
the development of our community. If elected, I would like to work on
increasing IAOA’s visibility and attracting more members to join it.
Moreover, I feel like I can be a voice in the executive council for the
younger researchers within our community.

Best regards, 
Tiago Prince Sales
</blockquote>

== Election Results ==

The election results can be found on [https://iaoa.org/members/users/iaoa-res2022.php the IAOA voting system page]

43 voters gave a total of 287 preferences (1 abstained)

The newly elected members for the next period of office for the IAOA Executive Council are:

*Boyan Brodaric (Natural Resources Canada, Ottawa, Canada)
*Torsten Hahmann (University of Maine, Orono, ME, USA)
*Megan Katsumi (University of Toronto, Canada)
*Oliver Kutz (Free University of Bolzano, Italy)
*Frank Loebe (University of Leipzig, Germany)
*Fabian Neuhaus (Otto von Guericke University Magdeburg, Germany)
*Guendalina Righetti (Free University of Bolzano, Italy)
*Tiago Prince Sales (University of Twente, The Netherlands)
*Emilio Sanfilippo (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

----

This page is maintained primarily by the Secretary of the Association (Frank Loebe).

Please do not edit or modify this page yourself; send any editing request to the Secretary or the President.

IAOA Assembly 2022 11

2022-11-10T01:10:56Z

Floebe: /* IAOA Extra-Ordinary Assembly - November 2022 */ pre-headings space unified

= IAOA Extra-Ordinary Assembly - November 2022 =

An extra-ordinary assembly of the IAOA membership is being called, in November 2022, to examine and approve the IAOA Financial Report 2021. Further details are developed and presented on this page.

== Events and Time-table ==
* Announcement of Assembly: 09 Nov 2022
** [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-November/000873.html announcement message] at IAOA member mailing list
** [https://iaoa.org/index.php/2022/11/10/2022-iaoa-extra-ordinary-virtual-assembly-nov-30-dec-06/ news post] at the IAOA website
* Publication of the '''[https://iaoa.org/wp-content/uploads/2022/11/iaoa-ch-financial-report-2021.pdf IAOA Financial Report 2021]''' (ballot item): on or before 09 Nov 2022
* Discussion: opens 09 Nov 2022, closes 23 Nov 2022
* EC finalizes details for publication of final versions: 29 Nov 2022
* IAOA Assembly called to order (by the IAOA President): '''30 Nov 2022'''
** '''Ballot opens: 30 Nov 2022''' 12:00:00 (UTC)
** '''Ballot closes: 06 Dec 2022''' 23:59:00 anywhere (UTC-12)
* Announcement of vote results: planned until 09 Dec 2022

== Ballot Item and Accompanying Material ==
=== Ballot Item: [https://iaoa.org/wp-content/uploads/2022/11/iaoa-ch-financial-report-2021.pdf IAOA Financial Report 2021] ===
The ballot concerns the IAOA Financial Report 2021.

=== Informative: [https://iaoa.org/wp-content/uploads/2022/11/iaoa-ch-audit-approval-2021-signed.pdf Auditors Report 2021] ===
After preparation, the Financial Report and the underlying books have been checked by the Board of Auditors, reporting positively on 02 November 2022. On 07 November 2022 the Executive Council reviewed the Financial and the Auditors Reports and approved the Financial Report for this ballot. With publication to the IAOA Membership, it can be examined and debated during the discussion phase of the ballot.

== Ballot Process ==
=== Quick Summary ===
Go to '''Member Area > "Utilities" > "Vote on 2021 Financial Report"''', then cast your vote - many thanks!

=== Process Details and Remarks ===

# Go to the IAOA website, [https://iaoa.org/index.php/member-area/ Member Area] and log in with your IAOA account details. If you do not remember your password, use the [https://iaoa.org/wp-login.php?action=lostpassword Lost your password?] page. If even that should fail, please contact <secretary[at]iaoa.org>.
# Find "Utilities" as an item under "Member Area" and follow the ballot link on "Utilities" to the ballot page.
# Cast your vote for the 2021 Financial Report, with these voting options:
#* "Yes" (for acceptance)
#* "No" (for rejection)
#* "Abstain"

Notes:
* The act of casting a vote constitutes a member's participation in the assembly.
* Only voting "Yes" contributes to achieving the simple majority of favorable votes that constitutes approval of a ballot, while "Abstain" and "No" do not. In particular, also "Abstain" counts as a vote, but not as a favorable vote.

Thanks!

== Results of the Ballot ==
[as of 09 November 2022: ''to be added'']

== Terms of Reference ==
* Please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute], especially Clauses "13. Assembly" and "11. Voting and Decisions".
* In effect, '''no quorum applies''' and there must be '''more "Yes" than "No" votes in order to approve''' the Financial Report (and the Auditors Report).
* If you would like to '''vote by proxy''', please state so via email to both (a) the member holding your proxy, and (b) <secretary[at]iaoa.org>

<blockquote>It is the responsibility of the Assembly: [...] To approve the annual financial report and the report of the auditors; [...]. The Assembly approves motions on Statute changes and the dissolution of the Association by qualified majority, all other decisions are made by '''simple majority'''. 
(''excerpt of Clause 13.'')</blockquote>

<blockquote>By default, ballots on motions have the voting options "Yes", "No" and "Abstain". For such ballots the following definitions apply.
A simple majority is reached if there are more "Yes" than "No" votes, disregarding the number of abstentions.
A qualified majority is reached if at least two thirds of all casted votes are "Yes".
In ballots of the Assembly, there is '''no quorum for motions that require a simple majority''' and
motions that require a qualified majority have a quorum of 30% of all personal members.
All ballots of the Executive Council, [...]." 
(''excerpt of Clause 11.'')</blockquote>

IAOA Assembly 2022 11

2022-11-10T01:04:09Z

Floebe: /* Events and Time-table */ link to website post added + announcement date added

IAOA Assembly 2022 11

2022-11-09T23:55:23Z

Floebe: updated details and added links to financial and auditors' reports

= IAOA Extra-Ordinary Assembly - November 2022 =

An extra-ordinary assembly of the IAOA membership is being called, in November 2022, to examine and approve the IAOA Financial Report 2021. Further details are developed and presented on this page.

== Events and Time-table ==
* Announcement of Assembly: 09 Nov 2022
** [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-November/000873.html announcement message] at IAOA member mailing list
** [TBD news post] at the IAOA website
* Publication of the '''[https://iaoa.org/wp-content/uploads/2022/11/iaoa-ch-financial-report-2021.pdf IAOA Financial Report 2021]''' (ballot item): on or before 09 Nov 2022
* Discussion: opens 09 Nov 2022, closes 23 Nov 2022
* EC finalizes details for publication of final versions: 29 Nov 2022
* IAOA Assembly called to order (by the IAOA President): '''30 Nov 2022'''
** '''Ballot opens: 30 Nov 2022''' 12:00:00 (UTC)
** '''Ballot closes: 06 Dec 2022''' 23:59:00 anywhere (UTC-12)
* Announcement of vote results: planned until TBD

== Ballot Item and Accompanying Material ==
=== Ballot Item: [https://iaoa.org/wp-content/uploads/2022/11/iaoa-ch-financial-report-2021.pdf IAOA Financial Report 2021] ===
The ballot concerns the IAOA Financial Report 2021.

=== Informative: [https://iaoa.org/wp-content/uploads/2022/11/iaoa-ch-audit-approval-2021-signed.pdf Auditors Report 2021] ===
After preparation, the Financial Report and the underlying books have been checked by the Board of Auditors, reporting positively on 02 November 2022. On 07 November 2022 the Executive Council reviewed the Financial and the Auditors Reports and approved the Financial Report for this ballot. With publication to the IAOA Membership, it can be examined and debated during the discussion phase of the ballot.

== Ballot Process ==
=== Quick Summary ===
Go to '''Member Area > "Utilities" > "Vote on 2021 Financial Report"''', then cast your vote - many thanks!

=== Process Details and Remarks ===

# Go to the IAOA website, [https://iaoa.org/index.php/member-area/ Member Area] and log in with your IAOA account details. If you do not remember your password, use the [https://iaoa.org/wp-login.php?action=lostpassword Lost your password?] page. If even that should fail, please contact <secretary[at]iaoa.org>.
# Find "Utilities" as an item under "Member Area" and follow the ballot link on "Utilities" to the ballot page.
# Cast your vote for the 2021 Financial Report, with these voting options:
#* "Yes" (for acceptance)
#* "No" (for rejection)
#* "Abstain"

Notes:
* The act of casting a vote constitutes a member's participation in the assembly.
* Only voting "Yes" contributes to achieving the simple majority of favorable votes that constitutes approval of a ballot, while "Abstain" and "No" do not. In particular, also "Abstain" counts as a vote, but not as a favorable vote.

Thanks!

== Results of the Ballot ==
[as of 09 November 2022: ''to be added'']

== Terms of Reference ==
* Please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute], especially Clauses "13. Assembly" and "11. Voting and Decisions".
* In effect, '''no quorum applies''' and there must be '''more "Yes" than "No" votes in order to approve''' the Financial Report (and the Auditors Report).
* If you would like to '''vote by proxy''', please state so via email to both (a) the member holding your proxy, and (b) <secretary[at]iaoa.org>

<blockquote>It is the responsibility of the Assembly: [...] To approve the annual financial report and the report of the auditors; [...]. The Assembly approves motions on Statute changes and the dissolution of the Association by qualified majority, all other decisions are made by '''simple majority'''. 
(''excerpt of Clause 13.'')</blockquote>

<blockquote>By default, ballots on motions have the voting options "Yes", "No" and "Abstain". For such ballots the following definitions apply.
A simple majority is reached if there are more "Yes" than "No" votes, disregarding the number of abstentions.
A qualified majority is reached if at least two thirds of all casted votes are "Yes".
In ballots of the Assembly, there is '''no quorum for motions that require a simple majority''' and
motions that require a qualified majority have a quorum of 30% of all personal members.
All ballots of the Executive Council, [...]." 
(''excerpt of Clause 11.'')</blockquote>

IAOA Assembly 2022 08

2022-08-08T13:55:34Z

Floebe: position statements moved and added as texts

= [[https://iaoa.org IAOA]] Assembly in August 2022 =

This page provides core information about the 2022 assembly of the International Assocation for Ontology and its Applications (IAOA) [https://iaoa.org], located in Bern, Switzerland.

== Key information ==

=== Major agenda items ===
* 2022 Executive Council (EC) Election (9 positions for 2023-2024)
* Events
** New Sequentially Hybrid Model of Events
** Upcoming Major Events
* Updates on Finances and Memberships
* Updates from Technical Committees and Special Interest Groups

=== Most important dates ===

* Fri, Jul 08 - assembly announcement
* Wed, Jul 27 - nomination closes, additional agenda items due
* Mon, Aug 08 - assembly called to order, ballot(s) start
* Mon, Aug 15 - ballot(s) close
* Thu, Aug 18 - Assembly session (synchronous, hybrid) and end

=== Highlighted sections below ===

* Assembly
** [ [[#Assembly_schedule|Assembly schedule]] ]
** [ [[#Session_agenda|Session agenda]] ]
* EC Election
** [ [[#Election_schedule|Election schedule]] ]
** [ [[#Nomination|Nomination]] ]
** [ [[#List_of_EC_candidates|List of EC candidates]] ]
** [ [[#Election_results|Election results]] ]

= Assembly (in detail) =

== Assembly schedule ==

* Preparation phase
** Announcement (by the IAOA President) of Assembly, incl. election process: Jul 08
** Proposals for additional '''agenda items due''': Jul 27
** Finalizing agenda, material and preparations by: Aug 07
* Assembly
** Call to order (by the IAOA President): Aug 08
** '''e-ballot(s)''' period: Aug 08-15
** '''Assembly session''': Aug 18

The session end concludes the overall assembly.

== Assembly session ==

The assembly session is held in hybrid mode during JOWO 2022 [https://www.iaoa.org/jowo/2022/index.html].

=== Session agenda ===

As of July 28, the agenda includes the following items:

<ol>
<li>Introduction
<li>General Updates
<ol style="list-style-type:lower-alpha">
<li>EC Election for 2023-2024 (results)
<li>2021 Finances
<li>Membership Development
</ol>
<li> Events
<ol style="list-style-type:lower-alpha">
<li>Sequentially Hybrid Model</li>
<li>FOIS & ISAO 2023</li>
</ol>
<li> TCs & SIGs
<ol style="list-style-type:lower-alpha">
<li> EduTC
<li> SWAO
<li> ISTC
</ol>
<li>AoB
</ol>

The membership is encouraged and welcome to suggest additional agenda items to be included before the deadline.

== Terms of Reference ==

For the formal regulations of the assembly, including the EC election, please refer to the [https://iaoa.org/wp-content/uploads/2018/08/iaoa-ch-statute-2016-06-23-en_v12.pdf IAOA Statute as of Jun 23, 2016], as linked at [https://iaoa.org/index.php/about/statute-and-bylaws/], especially Art. 11 (Voting and Decisions), Art. 13 (Assembly) and Art. 14 (Executive Council).

= EC Election (major part of the Assembly) =

== Election schedule ==


* Announcement (by the IAOA President) of Assembly, including Election Process: Jul 08
* Candidature Phase
** Nomination and Discussion opens: Jul 08
** Nomination closes: Jul 27 (AoE = UTC-12)
** Candidates list published: Jul 28
* Campaigning by candidates:
** continues from Jul 29 (after completion of the nomination-verification-acceptance of a candidate)
** Campaigning and discussion closes: Aug 07
* Election
** '''Ballot opens: 00:01, August 08 (CEST)'''
** '''Ballot closes: 23:59, August 15 (AoE = UTC-12)'''
** Announcement of election results: before or on Aug 18

== Process Details ==

Nine (9) positions are open for election. The new Executive Council takes office on January 01, 2023, by default until Dec 31, 2024.

=== Nomination ===

* Starting from July 08, 2022 you can nominate and second any individual (excluding yourself) as a candidate for membership in the next IAOA Executive Council (EC).
* Any person who is a current member of IAOA may nominate or second a nomination (excluding self). Only an individual who is verified as an IAOA member may be a proper candidate to go on the ballot.
* To make a nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> (if you are already an IAOA member) providing:
** (A) your name/affiliation/email-address,
** (B) the nominee's name/affiliation/email-address, and
** (C) a citation stating why your nominee would make a good candidate for the IAOA EC.
* To second the nomination, send an email to the [iaoa-member] mailing list <iaoa-member@ovgu.de> providing the name of the nominee you are seconding.
* The individual making a nomination (and those who second the nomination) should be responsible for communicating with the nominee,  and get the nominee to send his/her acceptance (on the nomination, seconding, and candidacy) in writing to the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* The nomination period closes at 23:59, Jul 27, 2022 (AoE = UTC-12). The list of candidates is published in completion on Jul 28, 2022.
* Nominated candidates are deemed to have been elected '''if the number of candidates is not larger than the number of vacant positions. In that case no ballot is required.'''

=== Campaigning and discussion ===

* Once a nominee has been verified to be a member of IAOA, and has accepted the nomination, and the nomination has been seconded, he/she should send to the [iaoa-member] mailing list <iaoa-member@ovgu.de> :
** a brief "position statement" (between 200~250 words) describing his/her view on the Association, goals as Executive Committee (EC) member, activities they want to pursue if elected, ... etc.
** this statement will accompany the candidate's listing when the list of all candidates on the ballot are published prior to voting
* after that, the candidate can start his/her campaign activities on the [iaoa-member] mailing list <iaoa-member@ovgu.de>.
* Candidates are encouraged to make position statements and plans they have if elected to the EC.
* Other IAOA Members are invited to ask questions, seek clarifications on the candidates' plans etc.
* Other items to be voted on by the Assembly might also be introduced and discussed during this period (in line with Art. 13 of the Statute).
* The mailing list is not moderated for subscribers and IAOA members are encouraged to interact freely.
* Campaigning and discussion will close on August 7, 2022 at 10:59 AoE = UTC-12 / 23:59 CET.

=== Official start of the 2022 IAOA Assembly ===

* The President shall call the Assembly to order (virtually, in an email message) and points out the list of candidates that may be elected to the next IAOA Executive Council membership, along with any other items that will be on the (electronic) ballot.
* All members are expected and asked to respond to this message by going to the voting page to confirm their presence at this virtual assembly (as the ballot outcome will be the stronger, the more members have participated, even although no quorum applies).
* Any error or discrepancy found on the list of candidates (and other ballot items) should be reflected to the IAOA President and the Executive Council < iaoa - council [at] ovgu . de > on the same day for rectification.

=== Ballot ===

* IAOA members can vote online from 00:01, August 8 (CET) till 23:59, August 15, 2022 (AoE = UTC-12).

* A vote for the IAOA EC means the selection of up to 9 members from the list of candidates.
* A vote for an item means the selection of one among the provided options for that item.
* All votes are anonymous.
* A member may cast his/her electronic vote by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and there to the Utilities area.
** You will need your membership password to get into the voting site
** If you have lost your password, you can request a new one via the "[https://iaoa.org/wp-login.php?action=lostpassword Lost your password?]" link on the login page to the Member Area.
** If there is additional trouble with your authentication or membership, write < info [at] iaoa.org > for help.
** Should you have any doubt or problem relating to this election, don't hesitate to contact the President Laure Vieu OR the Secretary Frank Loebe < secretary [at] iaoa . org >

=== Voting outcome ===

* Immediately after voting is closed at 23:59 August 15 (AoE), raw results of the votes shall be available by going to IAOA Member Area: https://iaoa.org/index.php/member-area/ and then to the Utilities.
** Note that these are only "raw" votes ... the official election and ballot outcome will need to be confirmed and will need to be announced later.
* The 9 members that receive more votes among the candidates for the EC are elected and will join the new IAOA EC.
* In case of a tie, the length of continuous membership by candidates in the Association will be taken into account, with longer membership ranking higher. If there is still a tie, then age will be used to break the tie, with younger candidates taking priority.
* The members that are elected will join the new IAOA Executive Council and will take office on January 1, 2023.
* Unless we run into complications (such as technical issues, etc.), the outcome of the voting will be officially announced to the [iaoa-member] mailing list by August 17, 2022.
* Any and all reports of concern (including especially, complaint and/or objection) to the officially announced voting results should be brought to the attention of the Executive Council in writing (via email to <iaoa - council @ ovgu . de>) within 48 hours of the official announcement. Each item of concern received will be individually and openly handled. Past this window, no further report of this nature on the matter will be considered.

== Q & A and Clarifications ==

* ... ''(to be added as they arise!)''

* Question: Since only IAOA members may vote, '''when''' (''before what date'') '''must I [https://iaoa.org/index.php/join/ join IAOA]''' to be able '''to vote in this Election'''?
** Answer: ... PLEASE ENSURE THAT YOUR MEMBERSHIP IS UP-TO-DATE as soon as possible.
Please [https://iaoa.org/index.php/join/ apply for renewal] before making a nomination or otherwise participating in the election.

* Question: '''What is quorum''' for the Assembly where this EC Election is held? Please also clarify ''when and how'' should members 'confirm their presence' in the Assembly so as to be properly recognized in the quorum count.
** Answer: According to the IAOA Statute (Art. 13) the Assembly is validly constituted without a quorum, unless there are motions on Statute changes or the dissolution of the Association. Nevertheless, a high participation rate is very desirable! Your presence will be counted if you are a member of IAOA and you cast your electronic vote (''including abstentions!'') directly during the ballot period.

* Question: '''What is the term of office''' for the newly elected IAOA Executive Council (EC)?
** Answer: It will be 2 years, as recorded in Article 14 of the Statute.

* Question: '''What should I do if I have questions''' (not covered here) or run into problems with the Election or voting process?
** Answer: Just send a message to the Executive Council (via email to <iaoa - council @ ovgu . de>), stating clearly who you are, and what is the issue (please also provide some context where applicable) ... we will try to respond to you promptly.

== List of Nominations ==

=== Nomination Phase ===
(chronological order of nominations, within each entry chronological order of secondings (by members, formally valid) and supporters (by former members, informally))

* Jul 25, 2022:
** current EC members who are ready to continue and '''pre-accepted''' their nomination in or since EC meeting n.284, held on Jul 05, 2022 (cf. [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000819.html message 819]):
*** nominees:
**** '''Ken Baclawski''' (Northeastern University, Boston, MA, USA)
**** '''Torsten Hahmann''' (University of Maine, Orono, ME, USA)
**** '''Megan Katsumi''' (University of Toronto, Canada)
**** '''Oliver Kutz''' (Free University of Bolzano, Italy)
**** '''Frank Loebe''' (University of Leipzig, Germany)
**** '''Fabian Neuhaus''' (Otto von Guericke University Magdeburg, Germany)
**** '''Emilio Sanfilippo''' (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)
** plus two IAOA members approached from within the EC:
*** nominees:
**** '''Boyan Brodaric''' (Natural Resources Canada, Ottawa, Canada)
***** acceptance statement sent to IAOA President on Jul 27, 2022
***** acceptance statement sent to [iaoa-member] in [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000840.html message 840] of Aug 03, 2022
**** '''Guendalina Righetti''' (Free University of Bolzano, Italy)
***** acceptance statement in [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000832.html message 832] of Jul 27, 2022
** nominator: Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000819.html message 819])
** seconders:
*** Megan Katsumi for all nominees except for herself ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000820.html message 820])
*** Frank Loebe for all nominees except for himself ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000821.html message 821])
*** Oliver Kutz for Guendalina Righetti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000824.html message 824])
*** Paul Brandt for Oliver Kutz, Frank Loebe, Fabian Neuhaus, and Emilio Sanfilippo ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000836.html message 836])
*** Maria Hedblom for Guendalina Righetti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000831.html message 831])
** supporters:
*** Mara Abel for Guendalina Righetti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000825.html message 825])
*** Maria Claudia Cavalcanti for Boyan Brodaric ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000827.html message 827])

* Jul 26, 2022:
** nominee: '''Tiago Prince Sales''' (University of Twente, The Netherlands (as of Aug 01, 2022))
*** acceptance statement in [https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000833.html message 833] of Jul 27, 2022
** nominator: Giancarlo Guizzardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000822.html message 822])
** seconders:
*** João Paulo Almeida ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000823.html message 823])
*** Oliver Kutz ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000824.html message 824])
*** Paul Brandt ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000836.html message 836])
*** Jose Palazzo Moreira de Oliveira ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000828.html message 828])
*** Laure Vieu ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000829.html message 829])
** supporters:
*** Mara Abel ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000825.html message 825])
*** Julio Nardi ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000826.html message 826])
*** Maria Claudia Cavalcanti ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000827.html message 827])
*** Maria das Graças da Silva Teixeira ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000830.html message 830])
*** John Mylopoulos ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-July/000835.html message 835])

=== Support during Campaigning Phase ===
* candidates supported
** '''Megan Katsumi'''
** '''Guendalina Righetti'''
** '''Boyan Brodaric'''
** '''Tiago Prince Sales'''
: by Frank Loebe ([https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000839.html message 839])

== EC Candidates ==
=== Listing with Workpages ===
* [http://www.ccs.neu.edu/home/kenb/ Ken Baclawski] (Northeastern University, Boston, MA, USA)
* [https://scholar.google.com/citations?user=lf3WbHgAAAAJ Boyan Brodaric] (Natural Resources Canada, Ottawa, Canada)
* [https://umaine.edu/scis/people/torsten-hahmann/ Torsten Hahmann] (University of Maine, Orono, ME, USA)
* [https://www.linkedin.com/in/megankatsumi Megan Katsumi] (University of Toronto, Canada)
* [https://www.inf.unibz.it/~okutz/ Oliver Kutz] (Free University of Bolzano, Italy)
* [http://www.informatik.uni-leipzig.de/~loebe/ Frank Loebe] (University of Leipzig, Germany)
* [https://www.theo.ovgu.de/Staff/Fabian+Neuhaus.html Fabian Neuhaus] (Otto von Guericke University Magdeburg, Germany)
* [https://www.researchgate.net/profile/Guendalina-Righetti Guendalina Righetti] (Free University of Bolzano, Italy)
* [https://scholar.google.com/citations?user=bfaMR2YAAAAJ Tiago Prince Sales] (University of Twente, The Netherlands)
* [http://www.emiliosanfilippo.it/ Emilio Sanfilippo] (Laboratory for Applied Ontology, ISTC-CNR, Trento, Italy)

=== Position Statements ===

==== Torsten Hahmann ====
[https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000841.html message 841]
<blockquote>
Dear members,

As one of the candidates for the EC, I wanted to take a minute to introduce myself to those of you who do not know me. I have been on the EC and served as treasurer since 2021 with lots of help from Ken Baclawski as deputy treasurer (and previous treasurer). I also served a year as deputy treasurer before joining the EC. As treasurer and deputy treasurer, we mostly work behind the scenes on things like preparing budgets, annual reports, reviewing incoming funds, making payments, and helping support conferences and workshops (like FOIS). In addition, as the EC as whole we have been very busy in completing the shift to the new Swiss-based organization and setting up the new free membership model.

I'd be more than happy to continue serving on the EC, but am also very encouraged to see new (and old) faces willing to contribute to a larger degree to IAOA, so that we actually have an election (and not just confirmation) of EC members.

I received a PhD in Computer Science from the University of Toronto in 2013 and am now an associate professor of Spatial Computing at the University of Maine. I work on a number of ontology-centric projects that range from the foundations of ontology (e.g. the design of a hydro reference ontology, design of ontology patterns for spatial data, dealing with quantities and units), reasoning with ontologies (verification of first-order logic/Common Logic ontologies, automatic translations between Common Logic and OWL, reasoning within triple store), to applications in various domains (geographic information, flooding, forest health, utilities, cellulosic materials, privacy).

As for the coming year, I'm hopeful that we can regularly offer in-person (FOIS, workshops and the summer school) and online events (e.g. the online education series ESAO) that are of broad interest to all of us and the larger ontology community. I also want IAOA to be an active community that fosters the open exchange of ideas in a welcoming and respectful way.

I strongly encourage everyone to vote so that the resulting EC will represent the membership at large. I'm confident that regardless of the outcome of the election, we will have a great team of seasoned and new folks on the EC to move the organization forward.

Moreover, I encourage everyone to try to get more actively involved IAOA in any way you see fit, such as by joining one of the scientific committees or interest groups (see here: https://iaoa.org/index.php/organization/scientific-committees/) or simply by attending and contributing to affiliated virtual and in-person events (see the event calendar: https://iaoa.org/index.php/about/events/).

Have a good weekend,

Torsten
</blockquote>

==== Frank Loebe ====
[https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000845.html message 845]
<blockquote>
Dear all,

for a brief introduction of my background, I mention my educational
background in computer science, specializing on artificial intelligence,
particularly knowledge representation, and logic. Researchwise, I've
primarily been active in applied ontology since the early 2000s. Most of
my work there concerns ontology representation as well as top-level
ontological notions and their application, mainly related to the General
Formal Ontology (GFO).

I do highly appreciate the field of applied ontology with its
interdisciplinary character and diverse surrounding areas, as well as
its community with many interesting members. Not at least therefore I
accompany the IAOA since its initial ideas were publicly discussed at
FOIS 2008 and act as Secretary since 2013 (the first year for which I
got elected into the Executive Council), sharing that task with Megan
Katsumi for the last few years. I hope that one or another contribution
has materialized during that time, such as to the relocation of our
association from Italy to Switzerland. Another continued activity of
mine concerns the Education Technical Committee, with respect to which I
aim at more regular efforts.

In terms of goals for the next EC period of 2023-2024, I surely support
what Torsten and Fabian have expressed in their statements, please cf.
[1]. In addition to that, I have plenty of ideas to improve IAOA's
regular business and its adaptation to new circumstances to allow all EC
members and further helping hands to get involved. If elected, I shall
be happy to add my share in moving things forward within the overall EC.

Thank you for any contribution to this election and best regards, 
Frank

PS:
Let me note that no clear request for candidate statements by all
candidates has been enforced for this election. From my point of view,
given the season of the year and the late advent of the statements that
we have, it should _not_ be taken as a sign of disinterest or lack of
commitment if other candidates have or will not send one.

(This suggests one improvement for running future elections ... ;-) ).

[1]
https://wiki.iaoa.org/index.php/IAOA_Assembly_2022_08#Position_Statements
</blockquote>

==== Fabian Neuhaus ====
[https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000844.html message 844]
<blockquote>
Dear members,

I would like to thank Laure, Megan, Frank and Paul for the nomination.

Because many new members have joined IAOA since the last election, I would also like to use the opportunity to introduce myself. While my academic roots are in philosophy, I am working as senior researcher at the faculty for computer science of the Otto-von-Guericke University in Magdeburg, Germany. My research interests include, among many others, the logical foundations of ontology languages, best practices for ontology development, and ontology extension via machine learning techniques.

I have been member of the IAOA Executive Council since 2013, and since the beginning of last yearI I have had the honor of serving as your Vice President. Over the years I have been involved in many IAOA activities, most recently as member of the Joint Ontology Workshops (JOWO) steering committee and as program (co-)chair for IAOA's main conference "Formal Ontology in Information Systems" (FOIS) in 2020 and in 2021.

During the last years one of my major concerns has been to strengthen IAOA by increasing its appeal to a wider audience. For this reason Oliver Kutz and I proposed the elimination of membership fees, which was adopted in 2021. For the same reason Roberta Ferrario, Boyan Brodaric and I introduced a new track structure for FOIS in 2021 and increased the diversity of the FOIS program committee. As a result we were able to increase the ratio of accepted papers with the focus on methods, applications or domain ontologies from 12% in 2020 to 55% in 2021. Further, at FOIS 2021 there was a significant increase of submissions by authors who did not publish at previous editions of FOIS.

In my opinion, one major task for the next EC will be improvement of membership engagement. In recent years the main way IAOA has interacted with its members was via its newsletter and the organization of events (e.g., FOIS, JOWO and the summer school ISAO). I believe that both are very valuable services for the community and IAOA should continue to provide them. However, originally IAOA was also intended to provide a forum where people can meet, discuss and organize themselves to work on subjects of their interest. While this is happening to some degree in our committees and SIGs, I believe that there is a lot of potential for improvement.

If reelected as EC member, I will continue to work with the other EC members at broadening the appeal of IAOA and on increasing membership engagement.

Best regards, 
Fabian
</blockquote>

==== Guendalina Righetti ====
[https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/000843.html message 843]
<blockquote>
Dear all,

I would like to introduce myself to all of you as a new candidate for the EC.

I am currently finishing my PhD in Computer Science at the Free University of Bozen-Bolzano, where I started in 2018. Actually, I started my education in Philosophy at the University of Genova, and I have been moving, more or less consciously, towards (theoretical) computer science at every step of my education ever since.

My research interests are thus quite interdisciplinary and lie at the intersection between logic, knowledge representation, cognitive science, and applied ontology. My PhD project is about integrating cognitive and logical theories of concepts, contributing to the goal of rendering KR more cognitively oriented (or at least aware).

I have been involved in the organisation of different ontology-oriented scientific events since the start of my PhD. I have actively participated in every occurrence of the JOWO series since 2019, either as an author or as a workshop chair. In particular, I have been co-chair of the 4th, 5th, and 6th editions of the Cognition And Ontology Workshop (CAOS 2019, CAOS 2021, CAOS 2022, https://caos.inf.unibz.it/pastcaos/). I have been involved in the organisation of FOIS as publicity co-chair in 2020 and 2021 (https://fois2021.inf.unibz.it/organisation/) as well in the publicity of the ESAO Launch Day in 2021.
More generally, I have also been involved in the organisation of the 23rd International Conference on Knowledge Engineering and Knowledge Management (EKAW 2022) as publicity co-chair, as well as in the organisation of the 13th International Conference on Computational Creativity (ICCC 2022) as web chair.

I believe that I could serve as an enthusiastic new addition to the council, willing to learn and to put myself out for the organisation.
More concretely, I would like to work on further increasing IAOA’s interdisciplinary vision, by attracting new members coming from different backgrounds, and possibly different career levels, by working in the Education Committee and on the ESAO educational series.

Best regards, 
Guendalina Righetti
</blockquote>

==== Tiago Prince Sales ====
[https://listserv.ovgu.de/mailman/private/iaoa-member/2022-August/date.html message 842]
<blockquote>
Dear all,

Let me take a few minutes of your time to properly introduce myself.

I received my PhD cum laude from the University of Trento (Italy) in 2019.
During my PhD, I was hosted by the Laboratory for Applied Ontology (LOA) of
the Institute of Cognitive Sciences and Technologies (ISTC). Later in 2019,
I joined the Free University of Bozen-Bolzano (Italy). First as a research
assistant and soon after as an assistant professor. Now, I am a senior
researcher at the University of Twente (The Netherlands).

My main areas of research are ontology-driven conceptual modeling and
applied ontology. In particular, I contribute to the development of the
Unified Foundational Ontology (UFO) and its lightweight implementation in
OWL, dubbed gUFO. I also contribute to the development of the OntoUML
language and its associated engineering tools, as well as to the design of
multiple ontologies for business and social domains, including value, risk,
security, competition, trust, and money.

I have always enjoyed collaborating with the industry and engaging in
technology transfer projects. My most recent partners include the Dutch
National Health Care Institute, Accenture Labs Israel, and the AlpineBits
Alliance.

In the last years, I played multiple roles in the organization of
ontology-centric scientific events, including being co-chair of the 4th and
5th editions of the Workshop on Foundational Ontology (FOUST); co-chair of
the 10th International Workshop on Vocabularies, Ontologies, and Rules for
the Enterprise (VORTE); co-chair of the 15th and 16th editions of the
International Workshop on Value Modeling and Business Ontologies (VMBO);
program chair and general chair of the 13th and 14th editions of the
Seminar on Ontology Research in Brazil (ONTOBRAS), respectively; and
proceedings chair of the 8th Joint Ontology Workshops (JOWO).

I would like to join the executive council to more actively contribute to
the development of our community. If elected, I would like to work on
increasing IAOA’s visibility and attracting more members to join it.
Moreover, I feel like I can be a voice in the executive council for the
younger researchers within our community.

Best regards, 
Tiago Prince Sales
</blockquote>

== Election Results ==
''< to appear >''

----

This page is maintained primarily by the Secretary of the Association (Frank Loebe).

Please do not edit or modify this page yourself; send any editing request to the Secretary or the President.

IAOA Assembly 2022 08

2022-08-03T16:34:42Z

Floebe: /* Support during Campaigning Phase */ typo fixed

IAOA Assembly 2022 08

2022-08-03T16:34:09Z

Floebe: /* Support during Campaigning Phase */ + 4x by FL

IAOA Assembly 2022 08

2022-08-03T16:14:26Z

Floebe: /* Nomination Phase */ + link to public acceptance statement by Boyan Brodaric

IAOA Assembly 2022 08

2022-07-29T02:29:53Z

Floebe: /* List of EC candidates */ added, complete

IAOA Assembly 2022 08

2022-07-29T02:18:50Z

Floebe: /* List of Nominations */ seconders/supporters completed

IAOA Assembly 2022 08

2022-07-29T01:50:10Z

Floebe: /* List of Nominations */ started, incomplete in seconders

IAOA Assembly 2022 08

2022-07-29T00:52:46Z

Floebe: /* Session agenda */ completed as of Jul 28

IAOA Assembly 2022 08

2022-07-29T00:39:18Z

Floebe: /* Major agenda items */ completed

IAOA Assembly 2022 08

2022-07-08T15:20:50Z

Floebe: spacing fixed

IAOA Assembly 2022 08

2022-07-08T15:19:39Z

Floebe: /* Highlighted sections below */ added Nomination

IAOA Assembly 2022 08

2022-07-08T15:17:59Z

Floebe: major revision basically completed (prior to sending announcement)

IAOA Assembly 2022 08

2022-07-08T14:43:24Z

Floebe: FL revision, part 1

Edu:ESAO

2022-07-06T00:23:33Z

Floebe: /* 2nd ESAO Webinar on Jul 19, 2022 */ typo fixed

= Educational Series on Applied Ontology (ESAO) =

[https://iaoa.org/ IAOA] is currently setting up a new educational effort under the name '''Educational Series on Applied Ontology''' (ESAO) that shall be suited for learning about topics of Applied Ontology, primarily established basics and foundations. The series is inspired by the Interdisciplinary Schools on Applied Ontology ([https://iaoa.org/index.php/isao-history/ ISAO]), but - in times of the Corona pandemic - it is complementary in format and its overall approach.

ESAO is being planned as a long-term effort. It was prominently started with a launch event in hybrid format on Sep 10, 2021 (Fri), preceding [https://fois2021.inf.unibz.it/ FOIS 2021] (Sep 13-16) in Bozen-Bolzano, Italy. Likewise the ESAO Launch Day was part of the second [https://summerofknowledge.inf.unibz.it/ Bolzano Summer of Knowledge] (BoSK 2021).

== Key Idea ==
The key idea of ESAO is a combination of (1) an '''archive of educational material''' and (2) a '''webinar series for presentation and exchange''' on that material.

For (1), we aim at creating an archive of short (10-20 min), self-contained units of educational material (videos, web-, screen- and podcasts, a.o.) that is available to be streamed on demand. Any such unit can originate from recording a live session, but likewise it can be produced in any other suitable way. The purpose is the material as such and making it accessible.

Concerning (2), an accompanying webinar series shall present the material and allow for personal interaction about its topics in a variety of formats, e.g. as live presentation with subsequent discussion, as question and answer sessions or panel discussions on a few units together for further digestion (then expected to have been “consumed” already), as well as further formats may be proposed.

<div style="text-align:center;padding:1em;">We look forward to everyone interested and invite you to join the webinars!</div>

== 2nd ESAO Webinar on Jul 19, 2022 ==
July 2022 brings about the second of the regular webinar sessions.

<blockquote style="background-color: lightblue; border: solid thin grey; padding:2ex;">
When and how to connect

* Tuesday   '''Jul 19, 2022'''     07:00 PDT  /  '''10:00 EDT'''  /  14:00 UTC  /  15:00 BST  /  '''16:00 CEST'''/SAST  /  22:00 CST  /  23:00 JST     ([https://www.timeanddate.com/worldclock/fixedtime.html?iso=20220719T1400&ah=1&am=00 more local times])
* Duration:   01:00 hour
* Video conference (via Zoom)
** URL: https://univ-tlse2.zoom.us/j/97358232667?pwd=V0k0NWZ1dEd1eEJJVUE4eGJMVGhHdz09
** Meeting ID: '''973 5823 2667'''     Passcode: 554951
** Telephone: see local numbers at https://us02web.zoom.us/u/kd3SqdIOZl
* No registration required!   In Zoom, we appreciate if you use your real name.
</blockquote>

=== Program ===
* 10:00 EDT / 16:00 CEST
: Roberta Ferrario,   Institute for Cognitive Sciences and Technologies of the CNR (ISTC-CNR), Laboratory for Applied Ontology (LOA), Trento, Italy
:; '''The theory of variable embodiment and the modeling of organisational change'''
:: ''Abstract'': How can organisations survive not only the substitution of members, but also other dramatic changes, like that of the norms regulating their activities, the goals they plan to achieve, or the system of roles that compose them? These are some of the classical questions an ontology of organisations should be able to answer. I will briefly present Kit Fine’s notions of rigid and variable embodiment and propose an integration aimed at addressing the issue of re-identification of organisations through change.

* 10:30 EDT / 16:30 CEST
: Paweł Garbacz,   John Paul II Catholic University of Lublin, Poland
:; '''Applied ontologies as evolving artefacts. Why and how should you take care of managing ontology development?'''
:: ''Abstract'': If you think of an applied ontology as a dynamic informational artefact that is being developed over time, then you might want to consider a framework which would allow you to track the history of its lifecycle, test the changes it undergoes, and control its quality. These challenges are similar to challenges faced in bog-standard software development. In my presentation, I will show how the well-known software tools, including Continuous Integration platforms, version control systems, testing platforms, and review workflows, may address these challenges.

== 1st ESAO Webinar on Nov 9, 2021 ==
After the ESAO Launch Day, the first of the regular webinar sessions is held on November 9th.


=== Program ===
* 11:00 EST / 17:00 CET
: Adrien Barton,   Institut de Recherche en Informatique de Toulouse (IRIT) - CNRS, France
:; '''Ontological realism: A philosophical overview'''
:: ''Abstract'': Some applied ontologies explicitly adhere to a position named “ontological realism”. In this presentation, I will locate “ontological realism” within the landscape of the various forms of realism that have been proposed in metaphysics and philosophy of science, among which there are Platonic realism, Aristotelian realism, scientific realism, entity realism and structural realism.
: Slides: [https://www.informatik.uni-leipzig.de/~loebe/tmp/esao-n01/esao01-sld-barton.pdf PDF] (ca. 3.3 MB) [tentative link]

* 11:30 EST / 17:30 CET
: Lars Vogt,   Leibniz Information Center for Science & Technology (TIB), Germany
:; '''Boundaries and natural units'''
:: ''Abstract'': I will present the concept of bona fide and fiat boundaries and review the problems involved with this approach for demarcating natural units, with examples from the life sciences, focussing on issues revolving around granularity and frames of reference. I will then introduce an alternative approach that focusses on the concept of causal unity.
: Slides: [https://www.informatik.uni-leipzig.de/~loebe/tmp/esao-n01/esao01-sld-vogt.pdf PDF] (ca. 6.3 MB) [tentative link]

=== Feedback ===
* mini survey: [https://docs.google.com/forms/d/18Oxq19gH66Uu-0JclMfqIiajWk_pa-oRSMgM0uVBR14/ Google Form] (4 questions)     ''open until Wed, Nov 10 (anywhere)''

== ESAO Launch Day on Sep 10, 2021 ==
The new series was launched with an agglomeration of webinar sessions, most of which demonstrate the intended format of short tutorials followed by discussion. This was bordered by a short introduction and a bar camp session at the end.

While information on the Launch Day will be archived in this wiki at a later point, for the time being there is an [https://esao2021.inf.unibz.it/ ESAO Launch Day website] that offers detailed information at the state of Sep 10, 2021. If you are interested, please move on to '''https://esao2021.inf.unibz.it/'''.

As of November 2021, we continue to work on archiving the Launch Day sessions and making them accessible through this wiki. Please stay tuned and return here in a few weeks.

Edu:ESAO

2022-07-05T22:43:18Z

Floebe: n.02 section added + minor formatting

= Educational Series on Applied Ontology (ESAO) =

[https://iaoa.org/ IAOA] is currently setting up a new educational effort under the name '''Educational Series on Applied Ontology''' (ESAO) that shall be suited for learning about topics of Applied Ontology, primarily established basics and foundations. The series is inspired by the Interdisciplinary Schools on Applied Ontology ([https://iaoa.org/index.php/isao-history/ ISAO]), but - in times of the Corona pandemic - it is complementary in format and its overall approach.

ESAO is being planned as a long-term effort. It was prominently started with a launch event in hybrid format on Sep 10, 2021 (Fri), preceding [https://fois2021.inf.unibz.it/ FOIS 2021] (Sep 13-16) in Bozen-Bolzano, Italy. Likewise the ESAO Launch Day was part of the second [https://summerofknowledge.inf.unibz.it/ Bolzano Summer of Knowledge] (BoSK 2021).

== Key Idea ==
The key idea of ESAO is a combination of (1) an '''archive of educational material''' and (2) a '''webinar series for presentation and exchange''' on that material.

For (1), we aim at creating an archive of short (10-20 min), self-contained units of educational material (videos, web-, screen- and podcasts, a.o.) that is available to be streamed on demand. Any such unit can originate from recording a live session, but likewise it can be produced in any other suitable way. The purpose is the material as such and making it accessible.

Concerning (2), an accompanying webinar series shall present the material and allow for personal interaction about its topics in a variety of formats, e.g. as live presentation with subsequent discussion, as question and answer sessions or panel discussions on a few units together for further digestion (then expected to have been “consumed” already), as well as further formats may be proposed.

<div style="text-align:center;padding:1em;">We look forward to everyone interested and invite you to join the webinars!</div>

== 2nd ESAO Webinar on Jul 19, 2022 ==
July 2022 brings about the second of the regular webinar sessions.

<blockquote style="background-color: lightblue; border: solid thin grey; padding:2ex;">
When and how to connect

* Tuesday   '''Jul 19, 2022'''     07:00 PDT  /  '''10:00 EDT'''  /  14:00 UTC  /  15:00 BST  /  '''16:00 CEST'''/SAST  /  22:00 CST  /  23:00 JST     ([https://www.timeanddate.com/worldclock/fixedtime.html?iso=20220719T1400&ah=1&am=00 more local times])
* Duration:   01:00 hour
* Video conference (via Zoom)
** URL: https://univ-tlse2.zoom.us/j/97358232667?pwd=V0k0NWZ1dEd1eEJJVUE4eGJMVGhHdz09
** Meeting ID: '''973 5823 2667'''     Passcode: 554951
** Telephone: see local numbers at https://us02web.zoom.us/u/kd3SqdIOZl
* No registration required!   In Zoom, we appreciate if you use your real name.
</blockquote>

=== Program ===
* 10:00 EDT / 16:00 CEST
: Roberta Ferrario,   Institute for Cognitive Sciences and Technologies of the CNR (ISTC-CNR), Laboratory for Applied Ontology (LOA), Trento, Italy
:; '''The theory of variable embodiment and the modeling of organisational change'''
:: ''Abstract'': How can organisations survive not only the substitution of members, but also other dramatic changes, like that of the norms regulating their activities, the goals they plan to achieve, or the system of roles that compose them? These are some of the classical questions an ontology of organisations should be able to answer. I will briefly present Kit Fine’s notions of rigid and variable embodiment and propose an integration aimed at addressing the issue of re-identification of organisations through change.

* 10:30 EDT / 16:30 CEST
: Paweł Garbacz,   John Paul II Catholic University of Lublin, Poland
:; '''Applied ontologies as evolving artifacts. Why and how should you take care of managing ontology development?'''
:: ''Abstract'': If you think of an applied ontology as a dynamic informational artefact that is being developed over time, then you might want to consider a framework which would allow you to track the history of its lifecycle, test the changes it undergoes, and control its quality. These challenges are similar to challenges faced in bog-standard software development. In my presentation, I will show how the well-known software tools, including Continuous Integration platforms, version control systems, testing platforms, and review workflows, may address these challenges.

== 1st ESAO Webinar on Nov 9, 2021 ==
After the ESAO Launch Day, the first of the regular webinar sessions is held on November 9th.


=== Program ===
* 11:00 EST / 17:00 CET
: Adrien Barton,   Institut de Recherche en Informatique de Toulouse (IRIT) - CNRS, France
:; '''Ontological realism: A philosophical overview'''
:: ''Abstract'': Some applied ontologies explicitly adhere to a position named “ontological realism”. In this presentation, I will locate “ontological realism” within the landscape of the various forms of realism that have been proposed in metaphysics and philosophy of science, among which there are Platonic realism, Aristotelian realism, scientific realism, entity realism and structural realism.
: Slides: [https://www.informatik.uni-leipzig.de/~loebe/tmp/esao-n01/esao01-sld-barton.pdf PDF] (ca. 3.3 MB) [tentative link]

* 11:30 EST / 17:30 CET
: Lars Vogt,   Leibniz Information Center for Science & Technology (TIB), Germany
:; '''Boundaries and natural units'''
:: ''Abstract'': I will present the concept of bona fide and fiat boundaries and review the problems involved with this approach for demarcating natural units, with examples from the life sciences, focussing on issues revolving around granularity and frames of reference. I will then introduce an alternative approach that focusses on the concept of causal unity.
: Slides: [https://www.informatik.uni-leipzig.de/~loebe/tmp/esao-n01/esao01-sld-vogt.pdf PDF] (ca. 6.3 MB) [tentative link]

=== Feedback ===
* mini survey: [https://docs.google.com/forms/d/18Oxq19gH66Uu-0JclMfqIiajWk_pa-oRSMgM0uVBR14/ Google Form] (4 questions)     ''open until Wed, Nov 10 (anywhere)''

== ESAO Launch Day on Sep 10, 2021 ==
The new series was launched with an agglomeration of webinar sessions, most of which demonstrate the intended format of short tutorials followed by discussion. This was bordered by a short introduction and a bar camp session at the end.

While information on the Launch Day will be archived in this wiki at a later point, for the time being there is an [https://esao2021.inf.unibz.it/ ESAO Launch Day website] that offers detailed information at the state of Sep 10, 2021. If you are interested, please move on to '''https://esao2021.inf.unibz.it/'''.

As of November 2021, we continue to work on archiving the Launch Day sessions and making them accessible through this wiki. Please stay tuned and return here in a few weeks.

Edu:ESAO

2022-07-05T22:08:50Z

Floebe: /* Key Idea */ minor add

Edu:ESAO

2022-07-05T22:07:52Z

Floebe: /* Key Idea */ layouting

Edu:ESAO

2022-07-05T22:05:54Z

Floebe: /* Key Idea */ + invite statement moved here

Edu:Home

2022-07-05T21:48:41Z

Floebe: /* Highlights */ updated

= IAOA Education Home =

== Welcome ==
to the wiki of the Technical committee on Education (EduTC) of the [http://www.iaoa.org International Association for Ontology and its Applications]!

This site has been online since 2015 and was migrated to its present location in 2019.

If you would like to add content to this wiki, you will need a login. If you would like to request it, please contact <code>info -<AT>- iaoa.org</code>.

== Highlights ==
The EduTC is glad to highlight the     Educational Series on Applied Ontology    (ESAO), initiated with a Launch Day in Sep 2021.

Please see the:
* ESAO wiki sub area at '''[[Edu:ESAO]]''', not at least for the latest and '''upcoming sessions'''.
* ESAO Launch Day website at https://esao2021.inf.unibz.it/

Edu:ESAO

2021-11-23T14:22:20Z

Floebe: /* Program */ links converted to https

IAOA IT Assembly 2021 11

2021-11-22T18:43:04Z

Floebe: /* Ballot results */

= IAOA-IT Extraordinary Assembly - November 2021 =

A final, extraordinary assembly of the membership of IAOA domiciled in Italy is being called in November 2021, in accordance with the Association Statute and other legal requirements. The main purpose is to decide on the dissolution of the Association in Italy, in the context of its relocation to Switzerland. Details will be developed and presented on this page.

== Events and Time-table ==
* Pre-Announcement of Assembly: 29 October 2021
* Announcement of Assembly: 09 November 2021
* IAOA Assembly called to order (by the IAOA-IT President): '''22 November 2021 at 17:00 GMT/UTC'''
: (regional times: 09:00 PST / 12:00 EST / 18:00 CET / Tue 02:00 JST, cf. also [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20211122T1700&ah=1&am=00])
** Ballots related to the dissolution (see agenda below) are open/non-secret
** Minutes of results: in [https://docs.google.com/document/d/1tGTsYt81u0k_jXwOzZsDv7MyjbNrIi7mldoErbERAXI/edit this document]

== Terms of Reference ==

Please refer to the [https://iaoa.org/wp-content/uploads/2018/08/IAOA-Statute2012-approved.pdf IAOA Statute as of May 25, 2012], as linked near the bottom of [https://italy.iaoa.org/organization/], especially Art. 18 (Assembly) and Art. 29 (Dissolution).

== Quorum, Participants & Proxies ==

* '''Quorum''' for the Assembly to be validly constituted:
: '''50% + 1''' of all members, i.e., 14 out of 25 members
* '''Dissolution''' requires "a favourable vote of at least three quarters of the Members":
: '''75%''' of all members, i.e., '''19''' out of 25 members

 

Overall participation as of Mon, Nov 22, 15:30 UTC:
* '''21''' in total plus likely 1 plus weakly-possibly 2
** 15 present online (or 14 + 1 more by proxy for RM)
** 6 additionally via proxy (SB, NG, OK, MM, LO, BS)
** 1 likely additionally present online (AC)
** 2 open proxy requests (MK, WK)

=== Expecting ===
{| class="wikitable sortable"
|-
! Count !! Initials !! Surname, first name !! has proxy
|-
| 1 || JA || Almeida, João Paulo || GG
|-
| 2 || KB || Baclawski, Ken ||
|-
| 3 || JB || Bateman, John ||
|-
| 4 || AC || Cohn, Anthony ||
|-
| 5 || RF || Ferrario, Roberta ||
|-
| 6 || AG || Galton, Antony || LV
|-
| 7 || MG || Gruninger, Michael ||
|-
| 8 || GG || Guizzardi, Giancarlo || JA
|-
| 9 || JH || Hastings, Janna || LJ
|-
| 10 || HH || Herre, Heinrich ||
|-
| 11 || LJ || Jansen, Ludger || JH
|-
| 12 || FL || Loebe, Frank ||
|-
| 13 || FN || Neuhaus, Fabian || LV
|-
| 14 || RM || Mizoguchi, Riichiro || ? FN ?
|-
| 15 || LO || Obrst, Leo || KB
|-
| 16 || LV || Vieu, Laure ||
|-
| 17 || AV || Vizedom, Amanda || KB
|}

=== Regrets ===
{| class="wikitable sortable"
|-
! Count !! Initials !! Surname, first name !! has proxy
|-
| 18 || SB || Borgo, Stefano || JB
|-
| 19 || NG || Guarino, Nicola || RF, GG
|-
| 20 || MK || Keet, Maria || ? FL ?
|-
| 21 || WK || Kuhn, Werner || ? MG ?
|-
| 22 || OK || Kutz, Oliver || FL
|-
| 23 || MM || Musen, Mark || RF
|-
| 24 || BS || Smith, Barry || MG
|-
| 25 || ZW || Wood, Zena ||
|}

== Agenda, ballot items and accompanying material ==

=== Agenda ===
# Communication
## on the act of dissolution
## on the role of liquidator
## on a Financial Report by Nov 17, 2021
# Ballot with multiple votes, regarding:
## on adopting the Financial Report of Nov 17, 2021
## on the dissolution of IAOA-IT
## on which association to donate the remaining assets to
## on who is appointed as liquidator
# Any other business (incl. thanks to everyone)

=== Ballot items ===

* 2.1 [motion] Membership accepts the [https://drive.google.com/file/d/1_4VyxyUt7glagx_LT48DgzyJgucHw169/view?usp=sharing Financial Report by Nov 17, 2021]
* 2.2 [motion] IAOA-IT is to be dissolved
* 2.3 [motion] liquidator transfers any assets that remain near the end of the liquidation process to [https://aixia.it/en/informazioni/ Italian Association for Artificial Intelligence]
* 2.4 [motion] appoint Laure Vieu as liquidator

For full versions of the motions, please see the '''[https://docs.google.com/document/d/1tGTsYt81u0k_jXwOzZsDv7MyjbNrIi7mldoErbERAXI Minutes document]'''.

== Ballot results ==
All four ballots passed '''unanimously'''.

IAOA IT Assembly 2021 11

2021-11-22T18:42:50Z

Floebe: /* Ballot results */ + results

IAOA IT Assembly 2021 11

2021-11-22T17:01:50Z

Floebe: /* Quorum, Participants & Proxies */

IAOA IT Assembly 2021 11

2021-11-22T16:23:05Z

Floebe: /* Quorum, Participants & Proxies */

= IAOA-IT Extraordinary Assembly - November 2021 =

A final, extraordinary assembly of the membership of IAOA domiciled in Italy is being called in November 2021, in accordance with the Association Statute and other legal requirements. The main purpose is to decide on the dissolution of the Association in Italy, in the context of its relocation to Switzerland. Details will be developed and presented on this page.

== Events and Time-table ==
* Pre-Announcement of Assembly: 29 October 2021
* Announcement of Assembly: 09 November 2021
* IAOA Assembly called to order (by the IAOA-IT President): '''22 November 2021 at 17:00 GMT/UTC'''
: (regional times: 09:00 PST / 12:00 EST / 18:00 CET / Tue 02:00 JST, cf. also [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20211122T1700&ah=1&am=00])
** Ballots related to the dissolution (see agenda below) are open/non-secret
** Minutes of results: in [https://docs.google.com/document/d/1tGTsYt81u0k_jXwOzZsDv7MyjbNrIi7mldoErbERAXI/edit this document]

== Terms of Reference ==

Please refer to the [https://iaoa.org/wp-content/uploads/2018/08/IAOA-Statute2012-approved.pdf IAOA Statute as of May 25, 2012], as linked near the bottom of [https://italy.iaoa.org/organization/], especially Art. 18 (Assembly) and Art. 29 (Dissolution).

== Quorum, Participants & Proxies ==

* '''Quorum''' for the Assembly to be validly constituted:
: '''50% + 1''' of all members, i.e., 14 out of 25 members
* '''Dissolution''' requires "a favourable vote of at least three quarters of the Members":
: '''75%''' of all members, i.e., '''19''' out of 25 members

 

Overall participation as of Mon, Nov 22, 15:30 UTC:
* '''21''' in total plus likely 1 plus weakly-possibly 2
** 15 present online (or 14 + 1 more by proxy for RM)
** 6 additionally via proxy (SB, NG, OK, MM, LO, BS)
** 1 likely additionally present online (AC)
** 2 open proxy requests (MK, WK)

=== Expecting ===
{| class="wikitable sortable"
|-
! Count !! Initials !! Surname, first name !! has proxy
|-
| 1 || JA || Almeida, João Paulo || GG
|-
| 2 || KB || Baclawski, Ken ||
|-
| 3 || JB || Bateman, John ||
|-
| 4 || RF || Ferrario, Roberta ||
|-
| 5 || AG || Galton, Antony || LV
|-
| 6 || MG || Gruninger, Michael ||
|-
| 7 || GG || Guizzardi, Giancarlo || JA
|-
| 8 || JH || Hastings, Janna || LJ
|-
| 9 || HH || Herre, Heinrich ||
|-
| 10 || LJ || Jansen, Ludger || JH
|-
| 11 || FL || Loebe, Frank ||
|-
| 12 || FN || Neuhaus, Fabian || LV
|-
| 13 || RM || Mizoguchi, Riichiro || ? FN ?
|-
| 14 || LV || Vieu, Laure ||
|-
| 15 || AV || Vizedom, Amanda || KB
|}

=== Regrets ===
{| class="wikitable sortable"
|-
! Count !! Initials !! Surname, first name !! has proxy
|-
| 16 || SB || Borgo, Stefano || JB
|-
| 17 || AC || Cohn, Anthony ||
|-
| 18 || NG || Guarino, Nicola || RF, GG
|-
| 19 || MK || Keet, Maria || ? FL ?
|-
| 20 || WK || Kuhn, Werner || ? MG ?
|-
| 21 || LO || Obrst, Leo || KB
|-
| 22 || OK || Kutz, Oliver || FL
|-
| 23 || MM || Musen, Mark || RF
|-
| 24 || BS || Smith, Barry || MG
|-
| 25 || ZW || Wood, Zena ||
|}

== Agenda, ballot items and accompanying material ==

=== Agenda ===
# Communication
## on the act of dissolution
## on the role of liquidator
## on a Financial Report by Nov 17, 2021
# Ballot with multiple votes, regarding:
## on adopting the Financial Report of Nov 17, 2021
## on the dissolution of IAOA-IT
## on which association to donate the remaining assets to
## on who is appointed as liquidator
# Any other business (incl. thanks to everyone)

=== Ballot items ===

* 2.1 [motion] Membership accepts the [https://drive.google.com/file/d/1_4VyxyUt7glagx_LT48DgzyJgucHw169/view?usp=sharing Financial Report by Nov 17, 2021]
* 2.2 [motion] IAOA-IT is to be dissolved
* 2.3 [motion] liquidator transfers any assets that remain near the end of the liquidation process to [https://aixia.it/en/informazioni/ Italian Association for Artificial Intelligence]
* 2.4 [motion] appoint Laure Vieu as liquidator

For full versions of the motions, please see the '''[https://docs.google.com/document/d/1tGTsYt81u0k_jXwOzZsDv7MyjbNrIi7mldoErbERAXI Minutes document]'''.

== Ballot results ==
(TBD)