IAOA IT Assembly 2021 04 - Revision history

Floebe: /* Results of the Ballot */ link to announcement message added (prior to message being sent)

2021-04-28T01:36:06Z

‎Results of the Ballot: link to announcement message added (prior to message being sent)

Floebe: /* Results of the Ballot */ minor date edit (number of members)

2021-04-28T01:22:11Z

‎Results of the Ballot: minor date edit (number of members)

Floebe: /* Results of the Ballot */ minor formulation edit

2021-04-28T01:21:29Z

‎Results of the Ballot: minor formulation edit

Floebe: /* Results of the Ballot */ results added

2021-04-28T01:17:57Z

‎Results of the Ballot: results added

Floebe: /* Ballot Process */ typo fixed: loosing -> losing

2021-04-09T12:47:19Z

‎Ballot Process: typo fixed: loosing -> losing

Floebe: /* Events and Time-table */ wording change

2021-04-09T12:45:52Z

‎Events and Time-table: wording change

Floebe: /* IAOA-IT Ordinary Assembly - April 2021 */ updates and showing further details

2021-04-08T21:15:43Z

‎IAOA-IT Ordinary Assembly - April 2021: updates and showing further details

Floebe: /* Events and Time-table */ discussion closing date fixed

2021-03-26T23:36:16Z

‎Events and Time-table: discussion closing date fixed

Floebe: new as stub

2021-03-26T18:36:49Z

new as stub

New page

= IAOA-IT Ordinary Assembly - April 2021 =

As stipulated in the Association Statute and by other legal requirements, an ordinary assembly of the IAOA-IT membership is being called, in April 2021, to examine and approve the 2020 Financial Report of IAOA-IT. Details will be developed and presented on this page.

== Events and Time-table ==
* Announcement of Assembly: 26 March 2021

* Publication of the '''[https://italy.iaoa.org/wp-content/uploads/2021/03/annual-report-iaoa-it-20210302.pdf Financial Report 2020] of IAOA Italy''' (ballot item): 26 March 2020
* Discussion: opens 27 March 2021, closes 09 April 2021
* EC finalizes details for publication of final versions: 11 April 2020
* IAOA Assembly called to order (by the IAOA-IT President): '''12 April 2021'''
** '''Ballot opens: 12 April 2021''' 12:00:00 (UTC)
** '''Ballot closes: 15 April 2021''' 23:59:00 anywhere (UTC-12)
* Announcement of vote results: planned until 25 April 2021

@@ Line 86: / Line 86: @@
 ** No: 0 (0.0% of votes cast and of members present)
 ** Abstain: 1 (7.1% of members present)
-The vote is valid and the '''2020 Financial Report is approved''' by 92.9% of the members in attendance. <!--as officially announced by the President on 2020-04-XX, cf. the [https://listserv.ovgu.de/mailman/private/iaoa-member/2019-April/000518.html announcement message].-->
+The vote is valid and the '''2020 Financial Report is approved''' by 92.9% of the members in attendance, as officially announced by the President on 2021-04-28, cf. the [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2021-April/000018.html announcement message].
 <p>&nbsp;</p>

@@ Line 79: / Line 79: @@
 * Participation:
 ** Members present: 14
-** Number of members as of 11 April 2021: 24
+** Number of members as of 09 April 2021: 24
 ** '''Participation rate: 58.3%'''
 ** Quorum: 13 (50%+1)

@@ Line 83: / Line 83: @@
 ** Quorum: 13 (50%+1)
 * Ballot on the 2020 Financial Report:
-** '''Yes: 13''' (100.0% of votes cast, 92.9% of members present)
+** '''Yes: 13''' (100.0% of votes cast, '''92.9%''' of members present)
 ** No: 0 (0.0% of votes cast and of members present)
 ** Abstain: 1 (7.1% of members present)
-The vote is valid and the '''2020 Financial Report is approved''' by the participants. <!--as officially announced by the President on 2020-04-XX, cf. the [https://listserv.ovgu.de/mailman/private/iaoa-member/2019-April/000518.html announcement message].-->
+The vote is valid and the '''2020 Financial Report is approved''' by 92.9% of the members in attendance. <!--as officially announced by the President on 2020-04-XX, cf. the [https://listserv.ovgu.de/mailman/private/iaoa-member/2019-April/000518.html announcement message].-->
 <p>&nbsp;</p>

@@ Line 74: / Line 74: @@
 == Results of the Ballot ==
-[as of April 08, 2021: ''here to be announced after ballot closing'' ]
+<!--[as of April 08, 2021: ''here to be announced after ballot closing'' ]-->
-<!--
+Ballot closed on April 15 2021 23:59 UTC-12
 * Participation:
-** Total votes: 14
+** Members present: 14
-** Number of members as of 14 April 2020: 25
+** Number of members as of 11 April 2021: 24
-** '''Participation rate: 56%'''
+** '''Participation rate: 58.3%'''
-** Quorum: 14 (50%+1)
+** Quorum: 13 (50%+1)
-* Ballot on the 2019 Financial Report:
+* Ballot on the 2020 Financial Report:
-** '''Yes: 14 (100%)'''
+** '''Yes: 13''' (100.0% of votes cast, 92.9% of members present)
-** No: 0 (0.0%)
+** No: 0 (0.0% of votes cast and of members present)
-** Abstain: 0 (0%)
+** Abstain: 1 (7.1% of members present)
-The vote is valid and the '''2019 Financial Report is approved unanimously''' by the participants. <!--as officially announced by the President on 2020-04-XX, cf. the [https://listserv.ovgu.de/mailman/private/iaoa-member/2019-April/000518.html announcement message].-->
+The vote is valid and the '''2020 Financial Report is approved''' by the participants. <!--as officially announced by the President on 2020-04-XX, cf. the [https://listserv.ovgu.de/mailman/private/iaoa-member/2019-April/000518.html announcement message].-->
-<!--
 <p>&nbsp;</p>
 References to the voting system:
-* Results are displayed on the voting pages that are accessible through the personal links as distributed by the Balotilo voting system on April 15 (sender address: <code>balotilo@www.balotilo.org.herokudns.com</code>).
+* Results are displayed on the voting pages that are accessible through the personal links as distributed by the Balotilo voting system on April 12 (sender address: <code>balotilo -AT- eu.sparkpostmail.com</code>).
-* For the maintainer and observers of the ballot: [https://www.balotilo.org/consultations/32969/results https://www.balotilo.org/consultations/32969/results]
+* For the maintainer and observers of the ballot: [https://www.balotilo.org/consultations/105612/results https://www.balotilo.org/consultations/105612/results]

@@ Line 58: / Line 58: @@
 You will receive a personal message sent by the system, with a personal link that you can use to vote. The same link will allow you to see the results and to check that your vote has been taken into account with the control key you will receive.
-Please note that the closing date as set in the voting system is the end of the election extension (Apr 22), in case the quorum is not met. This prevents loosing the votes if an extension is needed (such that no one must vote again). Nevertheless, '''please do vote by April 15!'''
+Please note that the closing date as set in the voting system is the end of the election extension (Apr 22), in case the quorum is not met. This prevents losing the votes if an extension is needed (such that no one must vote again). Nevertheless, '''please do vote by April 15!'''
 [2] https://www.balotilo.org/

@@ Line 9: / Line 9: @@
 * Publication of the '''[https://italy.iaoa.org/wp-content/uploads/2021/03/annual-report-iaoa-it-20210302.pdf Financial Report 2020] of IAOA Italy''' (ballot item): 26 March 2021
 * Discussion: opens 27 March 2021, closes 06 April 2021
-* EC finalizes details for publication of final versions: 11 April 2020
+* EC finalizes details for publication of final version of the financial report: 11 April 2020
 ** (no changes to version published on 26 March 2021)
 * IAOA Assembly called to order (by the IAOA-IT President): '''12 April 2021'''
@@ Line 22: / Line 22: @@
 -->
 * Announcement of vote results: planned until 25 April 2021
 == Ballot item and accompanying material ==

@@ Line 5: / Line 5: @@
 == Events and Time-table ==
 * Announcement of Assembly: 27 March 2021
-<!--** [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2020-March/000010.html announcement message] at IAOA Italy member mailing list
+** [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2021-March/000017.html announcement message] at IAOA Italy member mailing list<!--
 ** [https://italy.iaoa.org/news/ news] post ("IAOA Italy 1st 2020 General Assembly") at the IAOA Italy website-->
-* Publication of the '''[https://italy.iaoa.org/wp-content/uploads/2021/03/annual-report-iaoa-it-20210302.pdf Financial Report 2020] of IAOA Italy''' (ballot item): 26 March 2020
+* Publication of the '''[https://italy.iaoa.org/wp-content/uploads/2021/03/annual-report-iaoa-it-20210302.pdf Financial Report 2020] of IAOA Italy''' (ballot item): 26 March 2021
 * Discussion: opens 27 March 2021, closes 06 April 2021
-* EC finalizes details for publication of final versions: 11 April 2020<!--
+* EC finalizes details for publication of final versions: 11 April 2020
-** (no changes to version published on 31 March 2019)-->
+** (no changes to version published on 26 March 2021)
 * IAOA Assembly called to order (by the IAOA-IT President): '''12 April 2021'''
 ** '''Ballot opens: 12 April 2021''' 12:00:00 (UTC)
@@ Line 23: / Line 23: @@
 * Announcement of vote results: planned until 25 April 2021
-<!--
 == Ballot item and accompanying material ==
-=== Ballot Item: [https://iaoa.org/wp-content/uploads/2020/04/iaoa-it-financial-report-2019.pdf 2019 Financial Report of IAOA-IT] ===
+=== Ballot Item: [https://italy.iaoa.org/wp-content/uploads/2021/03/annual-report-iaoa-it-20210302.pdf 2020 Financial Report of IAOA-IT] ===
-[1] [https://iaoa.org/wp-content/uploads/2020/04/iaoa-it-financial-report-2019.pdf https://iaoa.org/wp-content/uploads/2020/04/iaoa-it-financial-report-2019.pdf]
+[1] [https://italy.iaoa.org/wp-content/uploads/2021/03/annual-report-iaoa-it-20210302.pdf https://italy.iaoa.org/wp-content/uploads/2021/03/annual-report-iaoa-it-20210302.pdf]
 === Terms of Reference ===
@@ Line 38: / Line 38: @@
 * quorum
 ** we will need the participation of 50%+1 members in this Assembly to have quorum
--->
+** with 24 active IAOA Italy members as of 09 Apr 2021, the '''quorum''' is (24/2)+1 = '''13 ballot participants'''
 ** the act of casting a ballot (with "Yes", "No" or "Abstain") will constitute a member's participation in the Assembly. Therefore, the total number of votes will be used to qualify whether we have a quorum.
 ** should a second call become necessary, votes cast during the first call are transferred to the second one, i.e., voting does not need to be repeated
@@ Line 50: / Line 48: @@
 == Ballot Process ==
--->
 <!--
 === Quick Summary ===
@@ Line 56: / Line 54: @@
 === Process Details and Remarks ===-->
-<!--
-We are using this year the [https://www.balotilo.org/ Balotilo] voting system [2] (a non-profit initiative, guaranteeing privacy and the secrecy of votes).
+This year we are using the [https://www.balotilo.org/ Balotilo] voting system [2] (a non-profit initiative, guaranteeing privacy and the secrecy of votes).
 You will receive a personal message sent by the system, with a personal link that you can use to vote. The same link will allow you to see the results and to check that your vote has been taken into account with the control key you will receive.
-Please note that the closing date as set in the voting system is the end of the election extension (April 22d), in case the quorum is not met. This prevents loosing the votes if an extension is needed (such that no one must vote again). Nevertheless, '''please do vote by April 17!'''
+Please note that the closing date as set in the voting system is the end of the election extension (Apr 22), in case the quorum is not met. This prevents loosing the votes if an extension is needed (such that no one must vote again). Nevertheless, '''please do vote by April 15!'''
 [2] https://www.balotilo.org/
--->
 <!--[as of March 25, 2020: ''to be added'']
 # Go to the IAOA website, [https://iaoa.org/index.php/member-area/ Member Area] and log in with your IAOA account details. If you do not remember your password, use the [https://iaoa.org/wp-login.php?action=lostpassword Lost your password?] page. If even that should fail, please contact <secretary[at]iaoa.org>.
@@ Line 74: / Line 72: @@
 Thanks!-->
-<!--
 == Results of the Ballot ==
--->
-<!--[as of March 25, 2020: ''here to be announced after ballot closing'' ]-->
+[as of April 08, 2021: ''here to be announced after ballot closing'' ]
 <!--
 Ballot closed on April 17 2020 23:59 UTC-12