IAOA Assembly 2020 04

IAOA Ordinary Assembly - April-May 2020

As stipulated in the Association Statute and by other legal requirements, an ordinary assembly of the IAOA membership is being called, in April 2020, to examine and approve the IAOA Financial Report 2019. Details will be developed and presented on this page.

Events and Time-table

• Announcement of Assembly: 07 April 2020
  • announcement message at IAOA member mailing list
  • news post at the IAOA website
• Publication of the IAOA Financial Report 2019 (ballot item): 16 April 2020
• Discussion: opens 16 April 2020, closes 23 Apr 2020
• EC finalizes details for publication of final versions: 28 April 2020
• IAOA Assembly called to order (by the IAOA President): 29 April 2020
  • Ballot opens: 29 April 2020 12:00:00 (UTC)
  • Ballot closes: 06 May 2020 23:59:00 anywhere (UTC-12)
• Announcement of vote results: planned until 08 May 2020

Ballot item and accompanying material

Ballot Item: IAOA Financial Report 2019

The ballot concerns the IAOA Financial Report 2019 [1]. After preparation, the Report and the underlying books have been checked by the Board of Auditors. On 17 March 2020 the Executive Council had pre-approved the Financial Report (with pending minor editorial changes) and the Auditors Report (see below) was positive. With publication to the IAOA Membership, it can be examined and debated during the discussion phase of the ballot.

[1] https://iaoa.org/wp-content/uploads/2020/04/iaoa-ch-financial-report-2019.pdf

Auditors Report

[as of April 08, 2020]

To Whom It May Concern,

We have checked independently the account of the association
IAOA Switzerland from 2019-01-01 to 2019-12-31. The bill
closes with expenses of 5,703.80 € and earnings 23,293.81 €,
with a profit of 17,590.01 €. To the best of our knowledge,
the balance shown in the balance sheet is consistent, and the
accounting is clear and managed correctly.

Approved: Megan Katsumi, IAOA Auditor
Approved: Adrien Barton, IAOA Substitute Auditor

Informative Item: IAOA Budget 2020

Though not part of the ballot, the IAOA Budget 2020 [2] is provided and can be subject to consideration during the discussion phase.

[2] https://iaoa.org/wp-content/uploads/2020/04/iaoa-ch-budget-2020.pdf

Ballot Process

Quick Summary

Go to Member Area > "Utilities" > "Vote on 2019 Financial Report", then cast your vote - many thanks!

Process Details and Remarks

1. Go to the IAOA website, Member Area and log in with your IAOA account details. If you do not remember your password, use the Lost your password? page. If even that should fail, please contact <secretary[at]iaoa.org>.
2. Find "Utilities" as an item under "Member Area" and follow the ballot link on "Utilities" to the ballot page.
3. Cast your vote for the 2019 Financial Report, with these voting options:
   • "Yes" (for acceptance)
   • "No" (for rejection)
   • "Abstain"

Notes:

• The act of casting a vote constitutes a member's participation in the assembly.
• Only voting "Yes" contributes to achieving the simple majority of favorable votes that constitutes approval of a ballot, while "Abstain" and "No" do not. In particular, also "Abstain" counts as a vote, but not as a favorable vote.

Thanks!

Results of the Ballot

[as of March 25, 2020: here to be announced after ballot closing ]

Terms of Reference

• Please refer to the IAOA Statute, especially Clauses "13. Assembly" and "11. Voting and Decisions".
• In effect, no quorum applies and there must be more "Yes" than "No" votes in order to approve the Financial Report (and the Auditors Report).
• If you would like to vote by proxy, please state so via email to both (a) the member holding your proxy, and (b) <secretary[at]iaoa.org>

It is the responsibility of the Assembly: [...] To approve the annual financial report and the report of the auditors; [...]. The Assembly approves motions on Statute changes and the dissolution of the Association by qualified majority, all other decisions are made by simple majority.
(excerpt of Clause 13.)

By default, ballots on motions have the voting options "Yes", "No" and "Abstain". For such ballots the following definitions apply.

A simple majority is reached if there are more "Yes" than "No" votes, disregarding the number of abstentions. A qualified majority is reached if at least two thirds of all casted votes are "Yes". In ballots of the Assembly, there is no quorum for motions that require a simple majority and motions that require a qualified majority have a quorum of 30% of all personal members. All ballots of the Executive Council, [...]."

(excerpt of Clause 11.)