Difference between revisions of "IAOA Assembly 2020 04"
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| − | = IAOA Ordinary Assembly - April | + | = IAOA Ordinary Assembly - April 2020 = |
| − | As stipulated in the Association Statute and by other legal requirements, an ordinary assembly of the IAOA membership is being called, in April | + | As stipulated in the Association Statute and by other legal requirements, an ordinary assembly of the IAOA membership is being called, in April 2020, to examine and approve the IAOA Financial Report 2019. Details will be developed and presented on this page. |
== Events and Time-table == | == Events and Time-table == | ||
| − | * Announcement of Assembly: | + | * Announcement of Assembly: 25 March 2020<!-- |
** [https://listserv.ovgu.de/mailman/private/iaoa-member/2019-March/000502.html announcement message] at IAOA member mailing list | ** [https://listserv.ovgu.de/mailman/private/iaoa-member/2019-March/000502.html announcement message] at IAOA member mailing list | ||
| − | ** [https://iaoa.org/index.php/2019/03/21/first-iaoa-assembly-for-2019/ news post] at the IAOA website | + | ** [https://iaoa.org/index.php/2019/03/21/first-iaoa-assembly-for-2019/ news post] at the IAOA website--> |
| − | * Publication of the '''[https://iaoa.org/wp-content/uploads/2019/04/iaoa-ch-financial-report-2018.pdf IAOA Financial Report | + | * Publication of the '''<!--[https://iaoa.org/wp-content/uploads/2019/04/iaoa-ch-financial-report-2018.pdf-->IAOA Financial Report 2019<!--]-->''' (ballot item): 02 April 2020 |
| − | * Discussion: opens | + | * Discussion: opens 25 March 2020, closes 09 Apr 2020 |
| − | * EC finalizes details for publication of final versions: | + | * EC finalizes details for publication of final versions: 14 April 2020<!-- |
| − | ** (no changes to version published on 31 March 2019) | + | ** (no changes to version published on 31 March 2019)--> |
| − | * IAOA Assembly called to order (by the IAOA President): ''' | + | * IAOA Assembly called to order (by the IAOA President): '''15 April 2020''' |
| − | ** '''Ballot opens: | + | ** '''Ballot opens: 15 April 2020''' 12:00:00 (UTC) |
| − | ** '''Ballot closes: | + | ** '''Ballot closes: 22 April 2020''' 23:59:00 anywhere (UTC-12)<!-- |
** see [https://listserv.ovgu.de/mailman/private/iaoa-member/2018-April/000398.html announcement message] at IAOA member mailing list--> | ** see [https://listserv.ovgu.de/mailman/private/iaoa-member/2018-April/000398.html announcement message] at IAOA member mailing list--> | ||
| − | * Announcement of vote results: planned until | + | * Announcement of vote results: planned until 24 April 2020 |
== Ballot item and accompanying material == | == Ballot item and accompanying material == | ||
| − | === Ballot Item: [https://iaoa.org/wp-content/uploads/2019/04/iaoa-ch-financial-report-2018.pdf IAOA Financial Report 2018] === | + | === Ballot Item: <!--[https://iaoa.org/wp-content/uploads/2019/04/iaoa-ch-financial-report-2018.pdf -->IAOA Financial Report 2018<!--]--> === |
| − | The ballot concerns the IAOA Financial Report | + | [as of March 25, 2020: ''to be published''] |
| + | <!--The ballot concerns the IAOA Financial Report 2019 [1]. After preparation, the Report and the underlying books have been checked by the Board of Auditors. The Auditors Report (see below) was positive, such that the Executive Council decided on 18 March 2019 to approve the Financial Report (with pending layout modifications) for publication to the IAOA Membership, by which it can be examined and debated during the discussion phase of the ballot. | ||
| − | [1] [https://iaoa.org/wp-content/uploads/2019/04/iaoa-ch-financial-report-2018.pdf https://iaoa.org/wp-content/uploads/2019/04/iaoa-ch-financial-report-2018.pdf] | + | [1] [https://iaoa.org/wp-content/uploads/2019/04/iaoa-ch-financial-report-2018.pdf https://iaoa.org/wp-content/uploads/2019/04/iaoa-ch-financial-report-2018.pdf]--> |
=== Auditors Report === | === Auditors Report === | ||
| − | [as of March 13, 2019] | + | [as of March 25, 2020: ''to be published''] |
| + | <!--[as of March 13, 2019] | ||
<pre> | <pre> | ||
To Whom It May Concern, | To Whom It May Concern, | ||
| Line 37: | Line 39: | ||
Megan Katsumi, IAOA Auditor | Megan Katsumi, IAOA Auditor | ||
Adrien Barton, IAOA Substitute Auditor | Adrien Barton, IAOA Substitute Auditor | ||
| − | </pre> | + | </pre>--> |
== Ballot Process == | == Ballot Process == | ||
=== Quick Summary === | === Quick Summary === | ||
| − | Go to '''Member Area > "Utilities" > "Vote on | + | Go to '''Member Area > "Utilities" > "Vote on 2019 Financial Report"''', then cast your vote - many thanks! |
=== Process Details and Remarks === | === Process Details and Remarks === | ||
| + | [as of March 25, 2020: ''to be added'']<!-- | ||
# Go to the IAOA website, [https://iaoa.org/index.php/member-area/ Member Area] and log in with your IAOA account details. If you do not remember your password, use the [https://iaoa.org/wp-login.php?action=lostpassword Lost your password?] page. If even that should fail, please contact <secretary[at]iaoa.org>. | # Go to the IAOA website, [https://iaoa.org/index.php/member-area/ Member Area] and log in with your IAOA account details. If you do not remember your password, use the [https://iaoa.org/wp-login.php?action=lostpassword Lost your password?] page. If even that should fail, please contact <secretary[at]iaoa.org>. | ||
# Find "Utilities" as an item under "Member Area" and follow the ballot link on "Utilities" to the ballot page. | # Find "Utilities" as an item under "Member Area" and follow the ballot link on "Utilities" to the ballot page. | ||
| Line 51: | Line 54: | ||
#* "Abstain" | #* "Abstain" | ||
| − | Thanks! | + | Thanks!--> |
== Results of the Ballot == | == Results of the Ballot == | ||
| − | + | [as of March 25, 2020: ''here to be announced after ballot closing'' ]<!-- | |
* Participation: | * Participation: | ||
** Total votes: 17 | ** Total votes: 17 | ||
| Line 63: | Line 66: | ||
** No: 0 (0.0%) | ** No: 0 (0.0%) | ||
** Abstain: 1 (5.9%) | ** Abstain: 1 (5.9%) | ||
| − | The vote is valid and the '''2018 Financial Report is approved by a majority of 94.1%''' by the participants., as officially announced by the President on 2019-04-20, cf. the [https://listserv.ovgu.de/mailman/private/iaoa-member/2019-April/000518.html announcement message]. | + | The vote is valid and the '''2018 Financial Report is approved by a majority of 94.1%''' by the participants., as officially announced by the President on 2019-04-20, cf. the [https://listserv.ovgu.de/mailman/private/iaoa-member/2019-April/000518.html announcement message].--> |
== Terms of Reference == | == Terms of Reference == | ||
Revision as of 22:53, 24 March 2020
Contents
IAOA Ordinary Assembly - April 2020
As stipulated in the Association Statute and by other legal requirements, an ordinary assembly of the IAOA membership is being called, in April 2020, to examine and approve the IAOA Financial Report 2019. Details will be developed and presented on this page.
Events and Time-table
- Announcement of Assembly: 25 March 2020
- Publication of the IAOA Financial Report 2019 (ballot item): 02 April 2020
- Discussion: opens 25 March 2020, closes 09 Apr 2020
- EC finalizes details for publication of final versions: 14 April 2020
- IAOA Assembly called to order (by the IAOA President): 15 April 2020
- Ballot opens: 15 April 2020 12:00:00 (UTC)
- Ballot closes: 22 April 2020 23:59:00 anywhere (UTC-12)
- Announcement of vote results: planned until 24 April 2020
Ballot item and accompanying material
Ballot Item: IAOA Financial Report 2018
[as of March 25, 2020: to be published]
Auditors Report
[as of March 25, 2020: to be published]
Ballot Process
Quick Summary
Go to Member Area > "Utilities" > "Vote on 2019 Financial Report", then cast your vote - many thanks!
Process Details and Remarks
[as of March 25, 2020: to be added]
Results of the Ballot
[as of March 25, 2020: here to be announced after ballot closing ]
Terms of Reference
- Please refer to the IAOA Statute, especially Clauses "13. Assembly" and "11. Voting and Decisions".
- In effect, no quorum applies and there must be more "Yes" than "No" votes in order to approve the Financial Report (and the Auditors Report).
- If you would like to vote by proxy, please state so via email to both (a) the member holding your proxy, and (b) <secretary[at]iaoa.org>
It is the responsibility of the Assembly: [...] To approve the annual financial report and the report of the auditors; [...]. The Assembly approves motions on Statute changes and the dissolution of the Association by qualified majority, all other decisions are made by simple majority.
(excerpt of Clause 13.)
By default, ballots on motions have the voting options "Yes", "No" and "Abstain". For such ballots the following definitions apply.
A simple majority is reached if there are more "Yes" than "No" votes, disregarding the number of abstentions. A qualified majority is reached if at least two thirds of all casted votes are "Yes". In ballots of the Assembly, there is no quorum for motions that require a simple majority and motions that require a qualified majority have a quorum of 30% of all personal members. All ballots of the Executive Council, [...]."
(excerpt of Clause 11.)
