IAOA IT Assembly 2020 04

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Revision as of 14:41, 21 April 2020 by Vieu (talk | contribs) (Results of the Ballot)

IAOA-IT Ordinary Assembly - April 2020

As stipulated in the Association Statute and by other legal requirements, an ordinary assembly of the IAOA-IT membership is being called, in April 2020, to examine and approve the 2019 Financial Report of IAOA-IT. Details will be developed and presented on this page.

Events and Time-table

  • Announcement of Assembly: 27 March 2020
    • announcement message at IAOA Italy member mailing list
    • news post ("IAOA Italy 1st 2020 General Assembly") at the IAOA Italy website
  • Publication of the Financial Report 2019 of IAOA Italy (ballot item): 07 April 2020
  • Discussion: opens 27 March 2020, closes 09 April 2020
  • EC finalizes details for publication of final versions: 14 April 2020
  • IAOA Assembly called to order (by the IAOA-IT President): 15 April 2020
    • Ballot opens: 15 April 2020 12:00:00 (UTC)
    • Ballot closes: 17 April 2020 23:59:00 anywhere (UTC-12)
  • Announcement of vote results: planned until 24 April 2020

Ballot item and accompanying material

Ballot Item: 2019 Financial Report of IAOA-IT

[1] https://iaoa.org/wp-content/uploads/2020/04/iaoa-it-financial-report-2019.pdf

Terms of Reference

Please refer to the IAOA-IT Statute (especially Clause 18 regarding "Assembly" of the Association).

At the first call the Assembly is validly constituted by the presence of half plus one of the Members; if such required quorum is not met, then at a second subsequent call, the Assembly is validly constituted with any number of Members present. Every Member has the right to vote and may vote directly or via proxy assigned to another Member by following the procedure in the Association’s Bylaws. No more than two proxies per member may be accepted. The Assembly approves motions with the favourable vote of a simple majority of the members in attendance with the exception of the cases explicitly established in this Statute and in the Association's Bylaws.

  • quorum
    • we will need the participation of 50%+1 members in this Assembly to have quorum
    • the act of casting a ballot (with "Yes", "No" or "Abstain") will constitute a member's participation in the Assembly. Therefore, the total number of votes will be used to qualify whether we have a quorum.
    • should a second call become necessary, votes cast during the first call are transferred to the second one, i.e., voting does not need to be repeated
  • if you would like to vote by proxy, please state so via email to both (a) the member holding your proxy, and (b) <iaoa-italy[at]iaoa.org>
  • approval
    • approval of the motion here is constituted by a favorable vote of a simple majority of the members in attendance
    • note that only voting "Yes" can contribute to achieving that simple majority of favorable votes that constitutes approval of a ballot, while "Abstain" and "No" do not.

Ballot Process

We are using this year the balotilo.org voting system (a non-profit initiative, guaranteeing privacy and the secrecy of votes).

You will receive a personal message sent by the system, with a personal link that you can use to vote. The same link will allow you to see the results and to check that your vote has been taken into account with the control key you will receive.

Please note that the closing date as set in the voting system is the end of the election extension (April 22d), in case the quorum is not met. This prevents loosing the votes if an extension is needed (such that no one must vote again). Nevertheless, please do vote by April 17!

Results of the Ballot


  • Participation:
    • Total votes: 14
    • Number of members as of 14 April 2020: 25
    • Participation rate: 56%
    • Quorum: 13 (50%+1)
  • Ballot on the 2019 Financial Report:
    • Yes: 14 (100%)
    • No: 0 (0.0%)
    • Abstain: 0 (0%)

The vote is valid and the 2019 Financial Report is approved by a majority of 100% by the participants.