IAOA Assembly 2023 09

IAOA Ordinary Assembly - September 2023

An ordinary assembly of the IAOA membership is being called, in September 2023, to examine and approve the IAOA Financial Report 2022. Further details are developed and presented on this page.

Events and Time-table

• Announcement of Assembly: 17 Aug 2023
  • announcement message at IAOA member mailing list
  • news post at the IAOA website
• Publication of the IAOA Financial Report 2022 (ballot item): on or before 28 Aug 2023
• Discussion: opens 17 Aug 2023, closes 07 Sept 2023
• EC finalizes details for publication of final versions: 28 Aug 2023
• IAOA Assembly called to order (by the IAOA President): 07 Sept 2023
  • Ballot opens: 07 Sept 2023 12:00:00 (UTC)
  • Ballot closes: 15 Sept 2023 23:59:00 anywhere (UTC-12)
• Announcement of vote results: planned until 18 Sept 2023
• Public assembly session (during the online part of FOIS 2023): Sept 20

Ballot Item and Accompanying Material

Ballot Item: IAOA Financial Report 2022

The ballot concerns the IAOA Financial Report 2022.

Informative: Auditors Report 2022

After preparation, the Financial Report and the underlying books have been checked by the Board of Auditors, reporting positively on 24 August 2023. With publication to the IAOA Membership, it can be examined and debated during the discussion phase of the ballot.

Ballot Process

Quick Summary

Go to Member Area > "Utilities" > "Vote on 2022 Financial Report", then cast your vote - many thanks!

Process Details and Remarks

1. Go to the IAOA website, Member Area and log in with your IAOA account details. If you do not remember your password, use the Lost your password? page. If even that should fail, please contact <secretary[at]iaoa.org>.
2. Find "Utilities" as an item under "Member Area" and follow the ballot link on "Utilities" to the ballot page.
3. Cast your vote for the 2022 Financial Report, with these voting options:
   • "Yes" (for acceptance)
   • "No" (for rejection)
   • "Abstain"

Notes:

• The act of casting a vote constitutes a member's participation in the assembly.
• Only voting "Yes" contributes to achieving the simple majority of favorable votes that constitutes approval of a ballot, while "Abstain" and "No" do not. In particular, also "Abstain" counts as a vote, but not as a favorable vote.

Thanks!

Results of the Ballot

• Participation:
  • Total votes: 14
  • Number of members as of 15 Sept 2023: 247
  • Participation rate: 5.7%
• Ballot on the 2022 Financial Report:
  • Yes: 13 (92.9%)
  • No: 0 (0.0%)
  • Abstain: 1 (7.1%)

The vote is valid and the 2022 Financial Report is approved by the participants, as visible on the results page.

Terms of Reference

• Please refer to the IAOA Statute, especially Clauses "13. Assembly" and "11. Voting and Decisions".
• In effect, no quorum applies and there must be more "Yes" than "No" votes in order to approve the Financial Report (and the Auditors Report).
• If you would like to vote by proxy, please state so via email to both (a) the member holding your proxy, and (b) <secretary[at]iaoa.org>

It is the responsibility of the Assembly: [...] To approve the annual financial report and the report of the auditors; [...]. The Assembly approves motions on Statute changes and the dissolution of the Association by qualified majority, all other decisions are made by simple majority.
(excerpt of Clause 13.)

By default, ballots on motions have the voting options "Yes", "No" and "Abstain". For such ballots the following definitions apply.

A simple majority is reached if there are more "Yes" than "No" votes, disregarding the number of abstentions. A qualified majority is reached if at least two thirds of all casted votes are "Yes". In ballots of the Assembly, there is no quorum for motions that require a simple majority and motions that require a qualified majority have a quorum of 30% of all personal members. All ballots of the Executive Council, [...]."

(excerpt of Clause 11.)